Administrative Assistant - Sarnia, Canada - Worley

Worley

Verified Company

Sarnia, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Administrative Assistant

-

SAR00CM

Company:

Worley

Primary Location:

CAN-ON-Sarnia

Job:

Administrative Support

Schedule:

Full-time

Employment Type:

Employee

Job Level:

Experienced

Job Posting:

Jul 4, 2023

Unposting Date:

Jul 18, 2023

Reporting Manager Title:

Manager, Facilities

:

**_
51,000 people. 49 countries. Over 120 office locations._**- We're not just engineers. We're a global team of data scientists, consultants, construction workers and innovators all working to create a better tomorrow.

Every day, we help customers in energy, chemicals and resources get one step closer to solving our planet's toughest issues.

Climate change. The energy transition. Digital transformation. And how we can deliver a more sustainable world._

Purpose:

To provide administrative support to the Project team.

Responsibilities:

Coordinate the tender process for new projects including; preparation of proposals according to company style guidelines, word processing, document formatting, following up on outstanding requirements, proofreading (one word), document presentation including binding;
Liaise with Senior Project Manager and other staff to obtain information for special projects;
Source internal and external documents;
Maintain confidential records and filing of reports, correspondence, statistics and related material for ease of retrieval;
Coordinate meetings including sending calendar invites, booking meeting rooms and equipment, as well as catering (if required)
Prepare and distribute meeting agendas and minutes;
Project reporting;
Coordinate travel arrangements for project staff;
Use automated office systems to facilitate project research and meet work deadlines;
Maintain vacation schedule;
Daily back up coverage for receptionist;
Filing both hard and soft copies, maintain a register for easy reference.

What you will bring

Technical and Industry Experience:

Proficiency in MS Office Suite

:

Word - Advanced, Excel - Advanced, Visio & PowerPoint - Intermediate;

Typing speed of at least 50 wpm;
Strong communication skills, in particular written communication and grammar;
Be flexible to work on a wide variety of projects, tasks and assignments, combined with changing prioritization;
Well organized with the ability to keep a multitude of tasks, documents and processes in an organized system;
Previous experience in an Engineering environment will be highly regarded;
Written/oral communication skills in French would be an asset.
Willing to work overtime to meet project deadlines

Education - Qualifications, Accreditation, Training:

|

Required:

Minimum 5 years experience as an Administrative Assistant

Preferred:

Ideally with a background in tendering

_What we offer you_

Providing an agile culture and challenging work opportunities results in a positive work environment. Our people enjoy competitive compensation packages and a fun, personal, collaborative and safe working environment. We value equal employment opportunity and are committed to promoting fairness, equality and diversity._

We are committed to providing accommodations in all parts of the hiring process in accordance with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code.

If you require any accommodation, we will work with you to meet your needs.

**_ If you have the passion and talent to keep up, it's time to test the limits of what you can become. Find your future with Worley._