Receptionist/administration Assistant/bookkeeper - Vancouver, Canada - Coast Fraser Enterprises Ltd.

Description

• Maintain adequate office and kitchen supplies on a regular basis
• Greet and clearly direct clients to corresponding parties
• Answer, screen and redirect phone calls
• Maintain and organize office working environment
• Compare, review, and book flight tickets purchase and hotel booking for business trips
• Enter data daily in QuickBooks for bookkeeping: sales invoices, bill, issue cheques, receive, payment, expenses
• Respond in a timely manner independently or collaboratively with your direct superior regarding any office issue reported by employees
• Check, filter, and redirect mails
• Support Operation team for data entry in management system daily
• Assist new hire process by preparing the recruitment cycle (telephone screening, reference check, record interview stage), assigning seats, setup and format computers, working with building management group regarding employee access cards and parking, business card order as well as updating related database as needed
• Staff schedule tracking and recording, submit attendance record timely
• Inventory check and order office supplies when necessary
• Update forms, contact information, and employee handbooks
• Event planning
• Create, review, and execute new procedures based on executive's vision
• Other duties required

• Degree in Business Administration or relevant disciplines or a combination of knowledge and experience may be considered
• Strong interpersonal and communication skills and the ability to work effectively with a diverse community
• Advanced skills of gathering data, compiling information, and preparing reports
• Proficient in QuickBooks, Microsoft Outlook, Excel and Word, and accurate data entry skill
• Ability to use independent judgment and to manage and impart confidential information and demonstrated ability to maintain confidentiality
• Ability to plan, develop, and coordinate multiple projects
• Strong negotiation and execution skills
• Conflict resolution and/or mediation skills
• Advanced skills in the use of Microsoft Office Suite
• Team player and selfdriven

• Dental care
• Extended health care
• Life insurance
• Paid time off
• Tuition reimbursement

• Monday to Friday

• QuickBooks: 1 year (preferred)