Administrator, Conference Services - Toronto, Ontario

Only for registered members Toronto, Ontario, Canada

1 month ago

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Job summary

We are recruiting for an Administrator to join our team in our Toronto office. The successful candidate must have a minimum of 2-3 years of related experience preferably in a professional hospitality environment and will be responsible for day-to-day administrative support to the Chief Administrative Office r and the Conference Services Department.

Responsibilities

  • Generating data for reporting purposes including:Producing weekly recovery reports for finance.Invoice and expense reconciliation across multiple regions.Post-event reporting and feedback collection.Return to office statistics.Budget allocation tracking.Reviewing reception and event logs and raising awareness and resolving any discrepancies.Coordinating and managing internal event invitations, registrations
    and feedback.Proofreading invitation checking appropriate formatting spelling grammar clarity.Generating flows in Power Automate to support invitations.Distributing feedback forms summarizing responses identifying trends.Supporting drafting national communications.Configuring rooms services in the event management system.Creating updating floor plans conference rooms.Designing maintaining SOPs reviewed updated department SharePoint site.Assisting reviewing meeting event summaries service orders complete accurate.Attending team huddles contributing brainstorming planning discussions.Assisting team triaging event requests mailbox organization.Coordinating arranging meetings behalf CAO.

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