The successful applicant for this role will be the first point of contact for candidates who are interested in either joining or learning more about VON Canada.
By providing exceptional customer service to candidates, Hiring Managers and other stakeholders, the Administrative Assistant II, Talent Acquisition will promote VON as an employer of choice within the communities we support.
Strong organizational skills, attention to detail and an ability to prioritize tasks are key requirements for this role. Core duties may include (yet not be limited to): candidate phone screening, interview scheduling, reference checking, orientation confirmation, hire forms/paperwork and submission of IT/IS onboarding tickets.
The successful candidate for this position may be expected to work remotely during the COVID-19 pandemic.
Key Responsibilities: Performs administrative duties to support operations including but not limited to completing and submitting administrative forms Arranges and coordinates meetings, including Leadership meetings, and other events Organizes and maintains distribution lists, filing and archive systems for documents, reference materials, contracts and other materials, in both paper and digital formats, ensuring confidentiality and retrieval of all materials Processes invoices and accounts receivable, allocating to appropriate cost centres, and follow-up as required to ensure accuracy Maintains systems of control for supplies and inventories, including ordering supplies, tracking utilizations, maintaining list of vendors, etc. to ensure efficient operations and utilization of resources Supports the onboarding of new employees arranging all necessary logistics, and organizing introductory interviews Supports the off boarding of employees by arranging exit interviews and removing employee information as required Performs all other duties as assigned
Education, Designations and Experience: Post-secondary education in relevant field or equivalent education and experience; Human Resources Management preferred 1-2 years relevant administrative support experience in fast-paced office setting including experience working in a health care environment Demonstrated experience and success in managing small projects. Experience in supporting Human Resources Management administratively is a strong asset Demonstrated experience writing reports, correspondences and other communication pieces Skill Requirements: Proficiency in Windows OS and MS Office Suite programs as well as Adobe Acrobat Strong aptitude to learn and use computer applications and software as required Excellent oral and written communication skills Excellent interpersonal skills Able to maintain a consistent professional manner with both internal staff and external stakeholders and to maintain confidentiality at all times High level of accuracy and attention to detail Strong problem-solving skills Strong organizational skills with an ability to prioritize, multi-task and handle competing deadlines Demonstrated ability to work both independently and as a team member to achieve desired results Strong work ethic, reliable and self-directed Able and willing to embrace change and effectively manage stresses of a busy office environment Ability to speak French is an asset in French Designated areas
Other Requirements Ability to attend off-site meetings as required A current and original copy of a satisfactory Criminal Records Check required The use of Personal Protective Equipment (PPE) may be required
Work Conditions and Physical Capabilities: fast-paced environment; attention to detail; lift and carry using appropriate lifting techniques; walk, sit, stand, and climb stairs; grip and fine hand movements.
VON Canada is committed to meeting the needs of persons with disabilities and to providing accessibility accommodations for candidates who require them. If you are in need of accessibility support, please visit our website at for further details.