Thompson Rivers University

Program Assistant I, SoBE (BB-4F4B0)

Found in: Neuvoo Bulk CA

Description:

DUTIES

& RESPONSIBILITIES

  • Provides administrative support by organizing and coordinating workflow and determining priorities in order to meet the needs and requirements of assigned area; resolves day-to-day problems, handles sensitive material.
  • Performs secretarial duties which include word processing a variety of documents such as correspondence, contracts, evaluation summaries, exams, memos, spreadsheets; including taking of minutes.
  • Provides receptionist services and handles all program-related inquiries. Collects, sorts, distributes and may open mail for designated department.
  • Sets up and maintains all filing systems, records and office supplies inventory; maintains, troubleshoots and reports malfunctioning office equipment.
  • Liaises with internal and external contacts regarding program requirements.
  • Informs and advises both incoming and ongoing students of fees and any missing documentation. Manage and enter all student data and files and generate reports.
  • Assesses student transcripts for program requirements: assesses and monitors student’s records and notifies the Chair/Program Coordinator of any deficiencies associated with promotion and graduation.
  • Prepares and maintains mail out learning manuals/ learning guides/ exams/ Information Guide/admissions packages/graduation packages.
  • May arrange meetings, travel arrangements, locate and assemble background information, books physical facilities and equipment for meetings and may assist in arranging events. 

  • REPORTS TO
    Assistant Dean, School of Business and Economics or Director, Graduate Programs, SoBE

    QUALIFICATIONS

    EDUCATION:

  • Grade 12, plus six months post-secondary courses including all Microsoft Office programs or equivalent

  • EXPERIENCE:

  • Three years’ related experience, including one year experience with electronic data entry and word processing and use of Microsoft Office programs 

  • REQUIRED SKILLS, ABILITIES & KNOWLEDGE

  • Ability to perform electronic word processing at 60 wpm and data entry
  • The proven ability to take and transcribe minutes and correspondence at 70 verbal wpm
  • The proven ability to effectively use Excel, PowerPoint and other Microsoft programs
  • Ability to communicate effectively both verbally and in writing
  • Ability to deal courteously and tactfully with students, staff and members of the general public
  • Ability to manage student files, records and maintain student confidentiality
  • Ability to prioritize and coordinate workload.

  • WORKING CONDITIONS

  • Sitting at a desk and computer for periods of time
  • General office conditions 
  • Please Note: If you are selected for interview, External Candidates will be required to bring a copy of their transcripts to the interview The salary for the above position is determined by the Collective Agreement with the Canadian Union of Public Employees, Local 4879, as it presently exists.

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