Secretary Systemic Therapy (BB-B803E)

Found in: Neuvoo CA


Secretary Systemic Therapy

Vancouver, BC



What you do

In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.The Secretary, Systemic Therapy performs a variety of secretarial and clerical functions in support of the administrative and clinical activities of the Systemic Therapy Process Team.

  • Screens and prioritizes patient requirements for members of the medical team staff by determining urgency of incoming calls regarding patient treatment and taking appropriate action.
  • Coordinates and books appointments and tests for patients as requested by the medical team by accessing the patient information system to enter and retrieve data.
  • Relays patient information to and from doctors' offices and outside hospitals by contacting other departments or outside sources to obtain medical reports for patient visits.
  • Types correspondence, reports and other documents from dictation or hand-written notes using a variety of software such as word processing, spreadsheet and database on a personal computer; drafts routine correspondence for signature.
  • Schedules meetings and appointments, books facilities, and arranges audio-visual equipment. Records, types, and distributes minutes of meetings. Takes follow-up action when indicated in the minutes.
  • Gathers data for use in documents by requesting and collating information for items such as grant applications, curriculum vitae, other departmental reports, abstracts and manuscripts. Obtains, photocopies, and circulates schedules, lists, reports and other documents as required.
  • Opens, sorts and forwards incoming mail.
  • Makes travel arrangements for departmental staff and visitors as required.
  • Prepares requisitions for office and other supplies for approval by Process Leader. Receives and monitors incoming stock against requisitions using computerized database and contacts other departments as necessary to resolve related problems.
  • Performs record-keeping functions such as entry, retrieval and distribution of data from department scheduling systems for items such as clinic duty roster and monthly leave schedule.
  • Maintains secretarial procedure manuals by typing and inserting new or revised procedures.
  • Assists in maintaining the departmental time books by relaying information to appropriate personnel as obtained from Physician’s absence forms to ensure leaves are recorded in accordance with Agency guidelines and authorized by the Provincial Practice Leader, Medical Oncology or Process Leader.
  • Maintains departmental filing systems by organizing and filing materials
  • Receives visitors to the work area as required.
  • Performs other related duties as assigned.

What you bring

Grade 12, graduation from a recognized secretarial program, including a recognized course in medical transcription and three years' recent, related experience or an equivalent combination of education, training and experience.

  • Ability to keyboard at 60 w.p.m.
  • Communicate effectively both verbally and in writing
  • Deal with others effectively
  • Physical ability to carry out the duties of the position
  • Organize work.
  • Ability to operate related equipment.

What’s in it for you


Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future.


Job type  Temporary full-time

Wage $26.12/hr

Location Vancouver, BC

Hours of  work 8:00-14:00; 08:30-16:30; 09:00-17:00

Reference number 103248


What we do


BC Cancer’s mandate covers the full spectrum of cancer care from prevention, screening, diagnosis and treatment, to research and education, to supportive and palliative care. BC Cancer operates six regional cancer centres, providing assessment and diagnostic services, chemotherapy, radiation therapy, and supportive care. Each of BC Cancer’s centres delivers cancer treatment based on provincial standards and guidelines established by BC Cancer. We work in partnership with communities to provide a network of chemotherapy clinics so patients can receive care closer to home.


Provincial Health Services Authority (PHSA) plans, coordinates and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Cultivate partnerships – Serve with purpose. Learn more about PHSA and our programs:

PHSA is committed to employment equity and hires on the basis of merit, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, backgrounds and experiences, and value a safe, inclusive and welcoming environment.

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