Manulife

Administrative Assistant (BB-B6103)

Found in: Neuvoo CA

Description:

Job Description

ADMINISTRATIVE ASSISTANT

To be successful in this role, the incumbent must provide specialized administrative services while performing further complex specialized administrative work in order to meet quality and service standards. The incumbent will be a key resource person for the Regional Sales Team. He/she will provide high-level sales support to the Regional Sales Team to help them meet regional objectives. He/she will also act as the primary liaison between Head Office, the Sales Team and intermediaries. Develops and maintains high levels of knowledge of relevant systems, legislation and products. May participate in the coordination of daily activities.

RESPONSIBILITIES:

Provide administrative support for the Regional Vice-President (RVP) and Sales Mgr:

  • Reporting requests (preparation of reporting spreadsheets) and non-standard reporting requests
  • Help create reports with the use of Salesforce.
  • Prepare and submit expense reports on Concur, reviewing AMEX change bills to ensure compliance with policies
  • Review expense budgets for other teams and report any discrepancies
  • Coordinate travel arrangements
  • Preparation of correspondence and presentation material (including powerpoint slides)
  • RVP calendar management
  • Provide RVP with necessary information for meetings - reporting and other relevant documents as required
  • Eyes and ears for RVP while RVP is out of the office
  • Anticipate issues and initiate appropriate actions, providing recommendations to ensure most effective use of RVP’s time Manage Regional Events: Organizes and coordinates roadshows (book venues, organize marketing materials, track email invites, arrange travel schedules with PM’s)Manages PM access - submits all requests to SLI for approval, works with sales team to fill agendas and coordinates travel.Support and coordinate Regional Team MeetingsOrganize client events - create invites for local events and obtain marketing approval
  • General Day to Day Activities:

  • Manage and update internal contact and organizational charts
  • Request cheque requisitions from Treasury department for invoices received
  • Vacation calendar tracking for region (updates RVP’s calendar)
  • Daily calendar management for the RVP/Sales Region
  • Requests for special supplies
  • Qualifications:

  • Strong organizational skills
  • Excellent problem-solving skills
  • Strong verbal and written communication skills
  • Ability to gather and consolidate data from various sources
  • Excellent design and presentation preparation skills
  • Ability to set priorities, handle multiple tasks, and meet deadlines
  • Flexible and adaptable to rapidly changing priorities and the ability to handle confidential information
  • Proficiency in Microsoft Office
  • calendar_today18 hours ago

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    location_on Toronto, Canada

    work Manulife

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