Prairie Mountain Health

Clerk III - Health Information (BB-C1B3A)

Found in: Neuvoo CA


Reporting to the Manager, Health Information Services, the Clerk III Health Information is responsible for the registration and associated processing on the admission/ discharge/ transfer (ADT) system while adhering to provincial and regional Registration Guidelines and practices.



  • Admission/registration and associated processing on the admission/ discharge/ transfer (ADT) system adhering to provincial and regional Registration
    Guidelines and practices; processing admissions, registrations, transfers and discharges.
  • Collect complete and accurate demographic and financial data including provincial health coverage and/or related 3rd party insurance.
  • Access, update and prepare Allergy & Alerts reports for patients during registration.
  • Complete all necessary registration forms (i.e.; booking forms, financial forms, consent forms, provincial forms, releases, etc., as required).
  • Retrieve and update clinical health information including Allergy & Alerts.
  • Release information in accordance with PHIA and regional policy.
  • Accurately complete Birth Registration forms and transfers information into ADT.
  • Follow downtime procedures for registration of patients / maintenance of ADT Downtime system.
  • Reconciliation of ADT/Midnight census for admissions/discharges/transfers as well as copying and distribution following outlined procedures.
  • Coordinate completion and processing of death registrations.
  • Maintenance of Morgue Documentation, as required.
  • Maintain Spiritual Care Provider documents.
  • Inform funeral homes of release and completion of certificate of death, as required.
  • Coordinate Funeral Home access, as required.
  • Retrieve, document & lock up patient valuables, as required.
  • Maintaining an effective working relationship with the Utilization Coordinators and Nursing Supervisor regarding ADTs and appropriate bed placement, as required.
  • Run the 24-hour slate and notify wards of the next day’s admissions, as required.
  • Direct clients to appropriate areas.
  • Locate and retrieve records for the Emergency Department and admissions.
  • Retrieve and return all records in order.
  • Adhering to regional record processing practices to prepare and scan patient/clinical reports and place in regional chart sequence.
  • Operate switchboard to relay incoming calls.
  • Page physicians and staff using note pagers as well as overhead paging.
  • Assist staff, medical, and the general public in a kind and helpful manner.
  • Attend to various alarms at the Switchboard and notify the responsible department; Blood bank, Pharmacy, all CODES.
  • Quick, appropriate and immediate response to the “Emergency” phone, if applicable.
  • Respond to the buzzers for the various doors throughout the facility, if applicable.
  • Maintain control of the keys for the facility, as required.
  • Respond to patient inquiries via telephone.
  • Comply with Provincial Productivity Standards re: job performance.
  • Sundry duties as assigned.

    * Grade 12 education (MB Standards)
    * Completion of Medical Terminology Level I & II
    * Recent experience in a patient reception/care area, specifically in admission of patients within ADT system
    * Demonstrated knowledge of Electronic Health Records (EHR) applications applicable to a hospital setting including ADT, Clinical Systems, and Electronic Document Management specific to scanning, retrieval, and indexing of Health Information
    * Proficiency with Microsoft programs (Outlook, Word, Excel, Access and PowerPoint), as well as Internet applications and other Information Technology
    * Accurate keyboarding skills, with minimum 50 wpm
    * Demonstrated knowledge and experience with Health Records principles and processes
    * Province of Manitoba Class 5 Drivers License, and access to a personal vehicle to provide service within Prairie Mountain Health
    * Demonstrated competence in prioritizing in a fast paced environment
    * Demonstrated organizational skills, and the ability to work independently
    * Demonstrated communication skills
    * Demonstrated flexibility to facilitate changes in techniques and procedures
    * Ability to display independent judgment
    * Ability to respect and promote a culturally diverse population
    * Ability to respect and promote confidentiality
    * Ability to perform the duties of the position on a regular basis

    calendar_today3 days ago


    location_on Dauphin, Canada

    work Prairie Mountain Health

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