Reporting to the Senior Specialist Compliance (Emergency Preparedness), the Policy & Program Advisor is critical to the development of a risk management culture in Toronto Water and to the research, development, implementation, auditing and continual improvement of the Corporate and Division emergency, environment, health, safety, quality and risk management systems required to understand and meet regulatory requirements.
Specific responsibilities of the Policy & Program Advisor are as follows:
Initiates, co-ordinates and leads multi-disciplinary technical studies and projects. Reviews and comments on engineering, business cases, and scientific reports, guidelines, policies and regulations.
Identifies and develops options for policies, management practices, performance measures and makes recommendations for new or changed services, policy directions and replacement or conclusion of programs to ensure effective service delivery.
Analyzes the potential impact of proposed legislation and regulations and recommends changes to operational policies or procedures to comply with any changes in legal mandates, related to the undertaking of Toronto Water’s projects.
Reviews, evaluates and provides input regarding the appropriateness of proposals as a member of evaluating, project and incident response teams.
Provides strategic advice and prepares terms of reference for related activities for internal and external assignments related to the execution of projects and response to emergency and regulatory incidents.
Reviews and provides comments on behalf of the Environmental Health &Safety Compliance Unit on policies and programs being developed by other Toronto Water units, City Divisions and external agencies.
Develops and drafts new procedures, guidelines, technical standards and policies to support risk management functions and improve efficiency and effectiveness of service delivery as it relates to water and wastewater asset management, stormwater management, water resources and environmental protection, water distribution and wastewater collection, and water and wastewater treatment systems.
Deals with confidential and sensitive information affecting Toronto Water operations, assets and resources.
Conducts research into assigned areas ensuring that such research takes into account development within the field, corporate policies and practices, operational issues/impacts, budget impacts and, legislation and initiatives by other levels of government.
Effectively gathers relevant information and performs analyses on a wide range of data and issues, often of a high profile and sensitive nature, and in a timely manner in consultation with senior management team members as appropriate.
Ensures programs, policies and procedures are consistent with Council policy and relevant provincial and federal legislation.
Coordinates and develops emergency, environmental and health and safety policies and programs and compiles comprehensive written reports/recommendations for submission to TW Senior Management, External Stakeholders or Council committees.
Drafts responses and provides guidance in the development of briefs, policy documents and other material as required.
Drafts reports for management on section or unit issues, projects and related matters.
Prepares and makes presentations as necessary to senior staff, elected officials and the public.
Undertakes stakeholder consultations, represents the TW EH&S Compliance unit at internal and external meetings and directs such meetings for the purpose of program and policy development.
Provides liaison between Toronto Water’s management team, other Divisions, Agencies, Boards, Commissions, Committees and Clerks with respect to divisional and operational initiatives, as required.
Establishes effective and collaborative working relationships with internal stakeholders including the Toronto Water Directors Team, Managers, project managers and Engineering and Construction Services; and staff from other divisions and external stakeholders such as the Ministry of the Environment Conservation and Parks, Environment Canada, and the Toronto and Region Conservation Authority.
Interacts with staff at all levels throughout Toronto Water Division, and other City divisions as well as Toronto City Councillors on issues related to Toronto Water projects.
Participates on various Committees and Task Forces as a divisional representative, as required.
Works directly with Senior Management on various projects and assignments
University or college graduate in environmental studies/science/engineering, emergency preparedness or course/training in emergency preparedness, including Incident Management (IMS/ICS), risk assessment other discipline pertinent to the job function or an equivalent combination of education and experience.
Experience working with Management Systems based on ISO standards (i.e. ISO 22301, ISO 9000, ISO 14001, CSA Z1600 or OHSAS 18001) in a design, implementation and auditing capacity.
Considerable experience with emergency management practice and policy including conducting risk assessments, developing and implementing contingency plans, risk mitigation, and business continuity programs.
Experience applying the concepts, principles and strategies associated with the incident management system in practical applications including developing and implementing training programs, exercises, and operations centres.
Experience responding to emergencies and or regulatory incidents in accordance with (Incident Management System) IMS Principles and conducting response evaluation including facilitating debriefs and or implementing after action report recommendations.
Experience monitoring, and analyzing changes to emergency threat levels including climate change, source water protection, pandemics, nuclear and terrorism in consultation with other internal and external experts.
Experience in Policy Analysis within a legislative and regulatory framework.
Ability to develop business cases to support acquisition and implementation of technology, facilities, services and equipment to improve incident prevention or response and resilience.
Excellent knowledge of environment, health and safety, and emergency management legislation, associated regulations, policies, procedures, guidelines standards and other applicable statutes
Knowledge in Climate change Adaptation Policy Analysis.
Ability to research, analyze, interpret and present quantitative and qualitative information on environmental, health and safety performance and related topics from a variety of sources.
Ability to communicate effectively and accurately, both orally and in writing and respond to request for information in a fast paced environment.
Highly developed interpersonal skills and ability to work effectively as a member of a team.
Strong analytical and problem solving skills in combination with the ability to take initiative and perform duties under minimal supervision.
Excellent organizational skills in organizing workshops, activities and meetings and developing and implementing project plans.
Knowledge of Council, Committees and their policies and procedures.
Sound judgment and ability to handle matters of a confidential/sensitive nature as it relates to Council and other staff.
Knowledge of issues relevant to the water and wastewater industry is an asset.
Industry certifications i.e. ABCP/CBCP or AEM /CEM (or equivalent) considered an asset.