Executive Assistant, Operations (BB-C940E)
Found in: Talent CA
Description:POSITION SUMMARY:Reporting to the Vice President (VP) Operations, the Executive Assistant facilitates the flow of information between the VP, CEO, Executive Committee, Branch managers/staff and external stakeholders. He/she/they provides information and resolves issues on behalf of and as directed by the VP, prepares submissions and presentations for Executive Committee (Excom) and carries out confidential and sensitive assignments and special projects. The position monitors the consultant and travel budgets, plans and coordinates meetings, and maintains relationships with a broad variety of stakeholders in fulfilling Branch objectives.CANDIDATE PROFILEThe successful candidate will have the following:EDUCATION & EXPERIENCE:College diploma in business administration or related discipline.Considerable experience in managing the office of a senior executive in a large-multi-faced organization.Or an equivalent combination of education, training and experience acceptable to the Employer. KNOWLEDGE, SKILLS AND ABILITIES:Sound knowledge of the principles and practices of managing an office for a senior executive.Sound knowledge of administrative and basic accounting processes and procedures.Ability to learn the Operations Branch’s policies, programs and operating requirements.Ability to exercise judgement, diplomacy and tact in dealing with the varied day to day issues.Ability to liaise effectively with senior managers and facilitate the completion of various activities on behalf of the VP.Ability to assess issues, conduct research and prepare, edit and proofread reports and correspondence.Ability to manage multiple issues and projects, coordinate work with others, keep senior management apprised of major issues and adapt to changing prioritiesAbility to foster strong working relationships with internal staff and various external officials and stakeholders to ensure cooperation and good information flow between offices.Excellent verbal and written communication, interpersonal, organizational, analytical, problem solving, time management and expediting skills.Good understanding of IT systems and excellent computer skills, including a high level of technical proficiency with Microsoft Office products including Word, Excel, Powerpoint, Access, and Project.
calendar_today1 day ago