Accounts Payable Associate (BB-71E75)
Found in: Talent CA
Description:Accounts Payable Review invoices received from suppliers for accuracy, available discounts, etc. Review and approve coding of invoices received from all sources.Enter invoice codes and information into accounting system.Approximately twice per month, generate cheques from the accounting system and prepare for payment of supplier invoices. Specific cheques may be generated throughout the month to benefit from supplier discounts that might be available.Overhead and expense cheques are generated throughout the month when required.Preparation might involve getting signatures from authorized corporate officers. All cheques prepared must be approved by the Controller prior to being sent to payees.Prepare wire (ACH) and EFT payments as required.Reconcile accounts payable statements for external auditors at year end. Accounting Administration Generate supplier-invoicing reports and overhead or expense reports from accounting system. File reports and invoices according to established accounting procedures. Photocopy cheques for reconciliation of General Ledger accounts in the accounting system.Verify discounts and rebates received by suppliers. Report to Purchasing Manager discrepancies between discounts and rebates applied for and received.May be required to travel to deliver packages, make deposits, certify cheques, etc.Generate cheque reports and post cheques that have cleared the financial institution process into the accounting system.Run appropriate Accounts Payable month-end and year-end reports and reconcile to General Ledger.Maintain accounts payable information on the accounting system module by adding, deleting and modifying vendor information and terms. Payroll & Benefit Administration Backup the North American payroll process as required. Supplier/Internal Relations Liaise with suppliers regarding invoices.Address inquiries presented by Accounting and Purchasing Department representatives regarding accounts payable issues. Annual Physical Inventory Count Employees may be required to assist in the annual physical inventory count usually conducted in February.
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