Back in Motion Rehab

Administrative Assistant - Part-time (BB-57A30)

Found in: Talent CA

Description:
POSITION TITLE: Administrative Assistant PROGRAM: Physiotherapy ClinicREPORTS TO: Rehab Services Manager & Health Services Administration ManagerLOCATION: RichmondSTATUS: Part-time HOURS OF WORK: Mon/Wed/Fri – 11am-7pmTues – 9:30-5:30 SUMMARYUnder the direction of the Health Services Administration Manager and Rehab Services Manager, the Administrative Assistant for the Physiotherapy Clinic is responsible for assisting clients and staff, photocopying documents, and answering client’s questions and inquires. RESPONSIBILITIESGreets all clients and assists with signing in the attendance sheet;Booking client appointments, taking paymentsBalancing end of dayPreparing bank deposits; taking them to the bank weekly to be deposited;Preparing Clinical Records;Initial client orientation and documentation collation;Assists clients in waiting area and helping with client flow;File set-ups, KPI Tracking sheet updated weekly; monthly invoicing mailed outMonitor ICBC and WSBC rejectionsGeneral office administration as required;Ensures standard of Janitorial services, facility cleanliness and manage maintenance of facility;Responds to various client, customer and staff needs;Answers and transfers telephone calls;Receives and distributes mail, uploading medicals;Distribute locks and parking passes to clients if needed;Co-ordinating daily activity, close client appointments in CRM/JANE, prepare and enter sign-in/out attendance sheets;Co-ordinating client files upon discharge;Scoring various questionnaires and entering information into CRM;Assisting in general cleanliness of the facility (tidying exam rooms and lobby, completing laundry, scheduling dish duty, stocking supplies, );Health and Safety/ Office Coordinator Roles (if applicable)Keeping track of clinic inventory, preparing monthly ordersSend contractors revenue reports dailyProviding back up support for other administrative staff when needed. QUALIFICATIONS1.Minimum Qualifications:Minimum of one (1) years of administrative support. Experience working with a multi-cultural population.Meets deadlines. 2.Skills & Attributes: RequiredProfessional manner and strong communication skills. Excellent customer service skillsAbility to work collaboratively with a team as well as independently. Excellent attention to detail. Effective time management skills.Excellent organizational skills.Desirable SkillsAbility to speak Cantonese/Mandarin considered an asset.Knowledge of Jane Booking systemTechnical SkillsStrong proficiency with Microsoft Office, database systems and basic admin tasks, office equipment and software applications. Canadian citizens, Permanent Residents and those legally entitled to work in Canada are encouraged to apply. Our organization is unable to support work sponsorship for this position at this time.Powered by JazzHR

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