Program Secretary, Systemic Therapy CSI CN (BB-43FBB)
Found in: Talent CA
Description:Program Secretary, Systemic Therapy CSI CNBC Cancer, Kelowna Are you an organised person with effective administration and calendar management skills? The Program Secretary, Systemic Therapy provides secretarial and administrative support to the Professional Practice Leader of Medical Oncology and the Regional Systemic program physicians to ensure that program initiatives and responsibilities are carried out in an efficient and timely manner. What you’ll do Type items such as correspondence, proposals, research projects and other documents using word processing software.Review outgoing correspondence to ensure completeness and accuracy in grammar, format and style. Draft routine correspondence for signatureSchedule and arrange internal and external meetings, and prepare and distribute meeting materials and agendas. Act as recording secretary for a variety of committees. Record, prepare and distribute minutes, and initiate action items as appropriate.Maintain appointment calendar by scheduling meetings and appointments and making adjustments as required.Prepare a variety of presentations and sets up computerized files using computerized software packages such as spreadsheet and database programs as required.Initiate and maintain systems to support the program such as incident reporting and regional policies.Process incoming correspondence as assigned; attache related background materials and maintain follow up system to ensure follow up action or replies have taken place as needed.Maintain a confidential filing system, including bring forward function; identify issues requiring follow up by reviewing letters, correspondence and minutes as required.Perform a variety of administrative support functions such as collecting data and information, drafting reports and summarizing findings as directed and forwarding to appropriate people within the region.Compile and record statistical data such as workload and utilization statistics and assists in the preparation of documents for reporting at various forums and committees.Retrieve budget reports, identify discrepancies and forward to the Program Leaders for review, and gather and organize data related to program budget as directed by Leader.Develop and implement general office procedures and complete a variety of forms related to the administration of the office.Receive telephone calls for a variety of parties such as staff, external organizations and the public. Triage calls, researche and bring forward data and respond to call or re-directs as required.Make travel arrangements as required. Initiate travel cost reimbursements.Review program master card statement, identify account code and processes for approval and payment.Complete and maintain relevant time sheets and ensures the associated documentation is complete and submitted to Payroll. Assist with the physician call schedule and all on-call payment submissions.Perform other related duties as assigned What you bring Grade 12, graduation from a recognized secretarial program, including a recognized course in medical transcription and three years recent related experience or an equivalent combination of education, training and experience.Ability to keyboard at 60 w.p.m.Ability to communicate both verbally and in writing.Ability to deal with others effectively.Ability to organize work.Ability to operate related equipment.Physical ability to carry out the duties of the position. What’s in it for you Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too – offering health, wellness, development programs to support you – at work and at home. Join one of BC’s largest employers with province-wide programs, services and operations – offering vast opportunities for growth and development.Access to more than 2,000 in-house training programs.Enjoy a comprehensive benefits package, including municipal pension plan.12 annual statutory holidays with generous vacation entitlement and accruement.Perks include onsite fitness classes and discounts to 350 BC-wide recreational programs, travel, technology, car and bike sharing, and more. Job type Full-time, regular Wage $26.12 per hour Location Kelowna Hours of work 0700-1500//0730-1530//0800-1600//0830-16300 or as operationally required Reference number 104725 What we do BC Cancer provides comprehensive cancer control for the people of British Columbia. BC Cancer is part of the Provincial Health Services Authority (PHSA). (PHSA) plans, coordinates and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Cultivate partnerships – Serve with purpose. Learn more about PHSA and our programs: is committed to employment equity and hires on the basis of merit, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, backgrounds and experiences, and value a safe, inclusive and welcoming environment.
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