Dentons

Legal Assistant

Found in: Talent CA

Description:

The Legal Assistant role requires a unique blend of skills and experience providing general and administrative support in our Corporate Group. The position will require a confident, reliable and business-minded assistant with the ability to manage multiple tasks and adapt to changing priorities.

The successful candidate will be organized, discreet, detail-oriented, and have a client-first approach to work. In addition, the successful applicant must be team-oriented and accustomed to working as a work team with other assistants. Generally, the hours of work are from 9:00 a.m. to 5:00 p.m. with some flexibility required to meet client needs; pre-authorized overtime may be required.

Responsibilities

• Drafting, preparing and proofreading correspondence, accounts and various transactional documents and forms.

• Entering and maintaining lawyer's dockets and coordinating with the Accounting Department, when necessary; preparing detailed billings.

• Dealing with and responding to client inquiries expeditiously and conducting follow up; keeping the lawyers apprised of interactions in their absence.

• Opening, maintaining and putting away files, and maintaining precedent systems using the Firm protocol for knowledge management.

• Processing incoming and outgoing mail, including maintenance of email accounts and managing bring forwards.

• Preparing and updating cheque requisitions and expense reports.

• Updating and maintaining client/matter lists and current client contact records electronically to meet Dentons' requirements.

• General administrative duties such as scheduling appointments and meetings, photocopying materials, booking meeting rooms, making travel arrangements, etc.; working with other related Departments/services internally to provide documents and other materials on time to meet client needs.

• Maintaining and organizing files, both electronic and hard copy as required.

• Demonstrating a team approach; supporting and standing in for colleagues to cover absences; ensuring strict adherence to confidentiality; accountability in relation to both internal and external clients to achieve outputs and goals for the Department and the Firm.

• Other duties as assigned.

Requirements

• Post-secondary education in business or related discipline. Legal Administration and/or Law Clerk Diploma preferred.

• Solid work experience in a legal environment with working knowledge of corporate law. Preference will be given to previous experience gained within a large firm environment.

• Demonstrated knowledge of procedures, with a sound understanding of corporate transaction documents.

• Passion for working in a team environment, willing to help others and comfortable with sharing work assignments.

• Ability to produce a high quality and quantity of work, occasionally under tight timelines.

• Able to meet deadlines, work well under pressure and take initiative using sound judgment.

• Strong interpersonal and communication skills (both verbal and written).

• Excellent technical proficiency in Microsoft Office applications.

• Knowledge of accounting/docketing systems and data management systems (i.e. Elite and iManage).

• Excellent organizational/follow up skills; attention to detail, proof reading and accuracy are required.

• Professional client and telephone manner and a proven track record of working with confidential information.

• Must have excellent problem solving skills, the ability to work with little instruction or supervision and be internally motivated.

• Professionalism demonstrated with colleagues, clients both in person and conversing by phone.

• Strong grammatical skills, including punctuation and proofreading, attention to detail and accuracy are a must.

• Demonstrated commitment to privacy and ethical conduct.

*We thank all applicants who apply, only candidates selected for an interview will be contacted.

Equal Opportunity Statement

calendar_today 5 days ago



location_on Ottawa, Canada

work Dentons

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