760 - Hs - Early Years Community Health Promotion - London, Canada - Middlesex-London Health Unit

Middlesex-London Health Unit

Verified Company

London, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Program Assistant (1 Part Time)

The Middlesex-London Health Unit has an exciting vacancy for a part
- time Program Assistant to work on the Early Years Community Health Promotion team in the Healthy Start division at the Citi Plaza location, London Ontario.

KEY RESPONSIBILITIES:

Provide administrative support for the Early Years Community Health Promotion Team
Preparation for meetings, prepare agendas, and take meeting minutes
Scheduling and booking meetings
Format and prepare key documents, reports, and letters, and handle mail
Maintain data bases and checklists and run routine reports
Schedule and send infant feeding surveillance welcome letters, reminders, and conduct the administration of surveys online, and over the phone with clients
Prepare large mailouts and workshop packages (hard copy and electronic)
Order necessary supplies, maintain inventories, resources, mailing lists and key contacts
Maintain accurate shadow budget Reconcile credit card statements and process invoices
Be responsible for filing, record keeping, and document management
Input key statistical information on specific Ministry software programs and provide data entry
Perform other duties as assigned

QUALIFICATIONS:

Postsecondary program in administrative studies of at least one year
Strong interpersonal and communication skills in order to provide excellent service and work effectively with team members
Skills and knowledge to work with an increasingly diverse population, has knowledge of health inequities.
Skills and experience in supporting teams and managers, including taking initiative
Ability to manage and prioritize multiple tasks while keeping programming on track
Demonstrated ability to prepare comprehensive and accurate meeting minutes
Excellent knowledge of scheduling and communication software
Experience and expertise with Ministry databases (i.e., ISCIS)
Demonstrated commitment to contributing to a positive workplace environment
Ability to work flexible hours
Communication proficiency (written and verbal) in French and/or any other language is considered an asset

The hourly wage for this position ranges from $23.92 to $29.90 based on qualifications and experience.