Contract Admin Spec Iii - Windsor, Canada - Fluor Corporation

Fluor Corporation

Verified Company

Windsor, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

The purpose of this position is to perform the essential job duties and functions listed below with the overall objective of helping to improve the Corporation's overall business performance, deliver added value to our shareholders and joint venture partners, reduce leakage, and promote consistent and cost effective solutions across business lines, projects and locations.

This role performs duties, as assigned, and may support one or more Contract Administrator with typical routine duties. This position typically provides oversight for up to ten (10) noncomplex contracts on Fluor projects. This role assures compliance with all statutes, regulations, and contract terms and conditions. The individual will be required to participate in the collection of information of reports related to their assigned contracts. This role provides guidance on project and Fluor processes and practices to junior contract administrators.- Participate in the pre-qualification of bidders (including capabilities, capacities, and financial studies), monitor and track contractors' compliance to Fluor's Health, Safety and Environmental (HSE), Quality and Finance procedures currently in place

Establish and maintain contract files in accordance with Fluor's practice
Prepare, maintain, retrieve, and communicate records, reports, or documents that may be required to meet corporate and Contract Management requirements
Coordinate the timely issuance, distribution, or response of information, invoices, and correspondence
Use reference systems to record and maintain project contract data
Other duties as assigned
Background checks are carried out as part of any conditional offer made, including (but not limited to & role dependant) education, professional registration, employment, references, passport verifications and Global Watchlist screening.
Must be authorized to work in the country where the position is located.

Basic Job Requirements

Accredited four (4) year degree or global equivalent in applicable field of study and four (4) years of workrelated experience or a combination of education and directly related experience equal to eight(8) years if nondegreed; some locations may have additional or different qualifications in order to comply with local requirements
Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors
Job related technical knowledge necessary to complete the job
Ability to attend to detail and work in a timeconscious and timeeffective manner

Other Job Requirements

Participate in project functional audits
Develop agendas and participate in project kickoff and alignment meetings
Prepare Project Contract Procedures
Develop standard contract templates for a project
Coordinate the timely issue/distribution/response of documents to the Contractor
Coordinate/maintain control of Site Instructions
Participate in the negotiation of contract terms and conditions, coordinate technical scopes of work including interface with all project disciplines (project controls, legal services, project management, construction, engineering, finance/accounting, and client)
Participate in internal Request for Proposal (RFP) and RFP explanation meetings, contract preaward meetings, final negotiations, and drafting/finalization of contract documents
Analyze commercial sections of proposals and coordination of technical proposal evaluations. Develop final proposal evaluations and prepare contract recommendations, and present recommendation to project team and/or client
Perform contract management postaward activities through evaluating and status contractors' productivity, schedule adherence, contract change management, invoicing and claims avoidance
Perform closeout of contracts, finalize outstanding contract issues, issue of final modifications, invoices and coordinate completion of contractor performance evaluations
Interface with all levels of the project team and be able to represent and interface with all levels of internal and/or external management and corporate organization persons
Be proactive with contractors to ensure contract compliance, generation of progress, schedules, daily and other status reports, invoices and supporting documents in a timely manner
Perform all other duties requested by immediate supervisor(s) in order to support and achieve project milestone goals
Contribute to and promote the use of Fluor's knowledge management portals and communities

Preferred Qualifications

Accredited degree or global equivalent in Business, Construction Management, or Law or equivalent experience required
Understand technical terminology and developments
Some basic knowledge of contract types and terms
Understand and implement practices and procedures
Generate and consider alternatives
Experience in contract management, subcontract administration, and/