Administrative Assistant - Ottawa, Canada - Canada Post - Postes Canada

Canada Post - Postes Canada
Canada Post - Postes Canada
Verified Company
Ottawa, Canada

1 week ago

Sophia Lee

Posted by:

Sophia Lee

beBee Recruiter
Description
Job Requisition Id: 171596


Business Function:
Finance


Primary City:
Ottawa


Other Location(s):

Province:
Ontario


Employment Type:
Full-Time


Employment Status:
Permanent


Language Requirement:
Bilingual Imperative (BBBB)


Employee Class and Level:
CPXMA01

Number of Vacancies 1

Job Closing Date (MM/DD/YYYY): 07/14/2023


The Administrative Assistant take leadership of all vital office functions, including the coordination of priority actions, correspondence control, inter-departmental liaison and the provision of advice, communication, intelligence, analysis and interpretations.


Responsibilities:

Below are the main job requirements and responsibilities for the Administrative Assistant.

  • Coordinates all priority actions; on timesensitive information, situations or conditions which could cause embarrassment or exposure to the Corporation if not dealt with promptly, discretely and tactfully and ensures prompt, effective followups.
  • Coordinates the receipt of Board of Directors submissions and responses to decisions of Management Committees and requests for additional information in Head Office and Divisions as required.
  • Composes documents and presentations including briefing material for Management Committees.
  • Safeguards all confidential, sensitive and personal information.
  • Controls the flow of correspondence in and out of the office by promoting prompt responses with minimum resource utilization.

Job Responsibilities (continued):


  • Acts as the representative, as delegated, to committees and other forums both in Head Office and the field.
  • Gathers and provides intelligence to the community in Head Office and the field based on a careful analysis and evolution of possible ramifications and impacts.
  • Undertakes special projects as requested by utilizing Head Office/Field resources. Provides analysis and recommendations, as appropriate.
  • Indirectly supervises other secretaries in the function by providing guidance, standards, ensuring consistency in procedures.
  • Performs other duties such as arranging for travel and accommodation, requisitioning cheques, prepares travel claims, prepares budgets, includes monthly and year end variances analysis, LAVIS reports, requisitioning materials, supplies and equipment, requests repairs and services for office equipment.

Qualifications:

Education

  • Completion of secondary school according to provincial standards or equivalent (GED) is required.
  • Completion of postsecondary (College/University) courses may be required.
Experience

  • One to three years of experience in a secretarial/administrative assistant role experience in this role at the executive level will be considered a strong asset.
  • Proficient computer skills and competent with Microsoft Office programs.
  • Strong organizational, prioritization and timemanagement skills.
  • Good interpersonal skills.
  • Strong oral and written communication skills.

Other Information:


Safety Sensitive Positions
This position may be considered a Safety Sensitive position and has additional requirements under Canada Post's Substance Use Policy.


Employment Equity
Disability is defined as a persistent or episodic physical, sensory, or mental health condition and/or functional limitation.

Disability includes both visible and hidden conditions and/or limitations that may impact vision, hearing, mobility, flexibility, dexterity, pain, learning, developmental, mental/psychological, and memory.


Conflict of Interest

The Conflict of Interest Policy prohibits employees from hiring, supervising or reporting to, directly or indirectly via the reporting hierarchy, their immediate family or close personal relations.

Should you feel that you may be in an actual or potential Conflict of Interest in regard to this job opportunity, you must communicate with the designated Human Resources representative.


Accommodation
Canada Post is committed to providing an inclusive and barrier-free work environment, starting with the hiring process.

If you are contacted by Canada Post regarding a job opportunity, please advise if you have any restrictions that need to be accommodated.

All information received in relation to accommodation will be kept confidential.


Important Message

Our signature behaviours

Make the call - We're empowered to make decisions, respectfully challenge the status quo, and support others to do the same.

Know the destination- We understand Canada Post's strategy and goals and how we contribute to them, and we move forward with open minds when exploring new approaches.
Deliver for others - We take pride in doing our personal best, demonstrate care for others, and support and encourage them to reach their potential.

Ignite our pride- We play a role in making Canada stronger by celebrating who we are, the communities we service, and issues that matter.


Our values

Our Values have three dimensions**:
"We matter as individuals, We matter to one another, We matt
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