Executive Assistant - Toronto, Canada - Sun Life

Sun Life

Verified Company

Toronto, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

You are as unique as your background, experience and point of view. Here, you'll be encouraged, empowered and challenged to be your best self.

You'll work with dynamic colleagues - experts in their fields - who are eager to share their knowledge with you.

Your leaders will inspire and help you reach your potential and soar to new heights.

Every day, you'll have new and exciting opportunities to make life brighter for our Clients - who are at the heart of everything we do.

Discover how you can make a difference in the lives of individuals, families and communities around the world.

What will you do?

Manages all aspects of the of AVP's calendars to ensure meetings are prioritized with internal and external participants.
Plan and execute events organized by the AVPs, including townhalls, functional events while supporting content, attendees, facilities, presenters, surveys etc.
Coordinates meeting logistics, preparing agendas, and sourcing relevant reports for AVPs.
Liaise with internal partners such as Internal Conference Services, Linguistics, Communications, Procurement, etc.
Identify and proactively manage conflicting demands, coordinate with other EA's.
Manages expenses and sundry orders for the team (expense reimbursement, catalog purchases, etc.)
Coordinate travel arrangements and if required, accompanying material.
Assists in the preparation and distribution of internal communications and internal reporting.
Maintain centralization of key artifacts and processes for SEA Team such as, distribution lists, organizational charts, accounting of meetings.
Screen and manage outside meeting requests with tact and diplomacy to identify issues and determine priority using judgment, sensitivity, and confidentiality.
Provide coverage for other EA's during vacation time/absence.
May perform other administrative duties as required.

What you need to succeed?

A minimum of 35 years experience working as an Executive Assistant supporting senior leaders
Significant experience working with technology teams, particularly Information Security
Advanced tools knowledge including MS Office (Outlook, Word, Excel, PowerPoint) and Enterprise expense platforms.
Advanced knowledge of collaboration tools such as SharePoint, Workplace Chat and other collaboration platforms.
Excellent verbal and written communication skills and ability to communicate effectively at all levels of the organization.
An individual that can work in a fastpaced environment and with a high degree of efficiency.
A team player with strong interpersonal skills and ability to interact with team members across regions.
Excellent organizational skills, ability to make decisions and manage competing priorities.
Demonstrates accuracy and thoroughness in daytoday activities.
A selfstarter, ability to learn quickly and a proactive individual.
Exercise discretion and always maintain confidentiality.

Notes/Unique Requirements

Occasional overtime, ability to work flexible hours with mínimal notice and or travel between locations may be required on rare occasions

What's in it for you?

Fitness and wellness programs that help you balance work and life and enjoy a healthier lifestyle
Being a member of the Sun Life family, a group of people united by our Purpose: to help Clients and Employees achieve lifetime financial security and live healthier lives
Flexible Benefits from the day you join to meet the needs of you and your family
Ongoing learning, training, and coaching to grow your career
Competitive salary and bonus structure influenced by market range data
We are honoured to be recognized as a 2022 Best Workplaces in Canada by Great Place to Work Canada

At Sun Life we strive to create a flexible work environment where our employees are empowered to do their best work.

Several flexible work options are available and can be discussed throughout the selection process depending on the role requirements and individual needs.

We thank all applicants for showing an interest in this position. Only those selected for an interview will be contacted.

Salary Range:

52,000/ ,000/86 000

Job Category:

Administrative Services

Posting End Date:

09/05/2024