Finance Administrator and Facilities Coordinator - Etobicoke, Canada - SCPHR

SCPHR

Verified Company

Etobicoke, Canada

3 days ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Are you a highly motivated finance specialist looking for an opportunity to elevate your skills and grow your knowledge in a collegial office setting?

Our client, BMKP Law, is a boutique law firm located in downtown Toronto.

The firm specializes in pension, benefits and executive compensation law, advising sponsors and administrators of some of the largest pension and benefits plans in the private, broader public and not-for-profit sectors in Canada.

Managing the firm's monthly client billing process (overseeing docket entry, generating monthly WIP lists, circulating and revising prebills, etc.)
Performing monthly bank reconciliations, checking that receipts and payments are entered accurately
Preparing and submitting government reporting requirements for HST and EHT, etc.
Maintaining accurate financial records including accounts payable, accounts receivable, and general ledger
Monitoring budgets and estimates, and monthly budget tracking charts
Generating invoices for lawyer approval and resolving any related client matters in support of the clientresponsible lawyers
Managing ebilling functions, including initial set up, invoicing formatting, LEDES codes on dockets, budget tracking and status updates
Recording wires/EFTs and maintaining records; monitoring bank accounts for inbound payments
Monthly and yearend reporting; preparing required documents, liaising with external accounting advisors, and adjusting entries as required
Liaising with banks and external vendors, and manage supplier agreements
Maintaining finance policies and procedures in accordance with firm requirements
Management of the physical office (including: maintaining inventory of supplies, the purchase and delivery of supplies, landlord liaison, etc.)
Assist with workplace policies: compliance with ESA, health & safety, AODA, COVID, Disaster Recovery and Business Continuity Plan.

To be successful in this role, you will possess the following skills and qualifications:

3+ years of relevant bookkeeping/accounting experience ideally in a professional services firm setting (law firm, accounting firm, etc.)
Comprehensive knowledge of accounting principles and practices
Post secondary degree/diploma in Accounting/Bookkeeping would be an asset
MS Word and PowerPoint experience at an intermediate level; more advanced Excel skills required for formulas and macros, pivot tables, formatting and retrieving data for charts
Experience using Soluno (or PC Law) would be an asset
Effective organization skills with keen attention to detail
Analytical mindset with ability to resolve issues independently, escalating issues to your supervisor when appropriate
Work independently and proactively to manage multiple deliverables and timelines.