Payroll Specialist - Toronto, Canada - Diabetes Canada

Diabetes Canada

Verified Company

Toronto, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

A world free of the effects of diabetes is our vision. That's why we're working together to improve the quality of life of people living with diabetes.

We're sharing knowledge and creating connections for individuals and the health-care professionals who care for them; advocating through public policy; and funding research to improve treatments and find a cure to end diabetes.

Join our dedicated, talented Diabetes Canada team and together, #LetsEndDiabetes

Role Overview

The Payroll Specialist will be reporting directly to the Manager, Payroll. The Specialist is responsible for assisting the manager in documenting existing and new processes.

The Specialist will be identifying opportunities for efficiencies and completing routine and ad-hoc monthly/annual reporting for various stakeholders (internal, governmental, WCB, etc).

The Payroll Specialist will work closely with and provide back-up for the Payroll Coordinators, to allow for resource management. You will be providing first hand insight to support documentation and identification of enhancements of existing processes.

In all activities, the Payroll Specialist will ensure that payroll policies and procedures for Diabetes Canada (DC) and National Diabetes Trust (NDT) are being followed and make recommendations for updates as the environment changes.

Location:
University Avenue, Toronto, Ontario.

Flexible work agreement policy in place allowing employees to work on a hybrid schedule, working remote and with the expectation to be in-office 1-2 days per week.

This role includes, but not limited to:

Document all processes including but not limited to weekly processing, change management and monthly/annual reporting, ensuring all processes follow NDT/DC and legislative requirements. Recommend process enhancements for compliance, efficiency and to streamline operations to Manager, Payroll.

For approved changes:
develop an implementation plan and execute changes as per implementation schedule.

Have familiarity with relevant legislation, following government regulations, by reviewing any employment standards and taxation rules that may be applicable.
Create reports from a combination of Dayforce and Excel to support the monitoring of payroll for compliance, support thirdparty reporting, and provide reports required by various other stakeholders.
Provide oversight on the payroll processing of benefits/retirement program by ensuring that payroll entries are based on correct rates as set out in our benefits contracts and selected by employees through their enrollment forms.
Process yearend reporting including filing and distribution of tax statements, reconciliation of statutory withholdings, preparation of various reports/forms/annual returns required from federal and provincial government departments (workers compensation board, ministry of finance
Primary liaison with DC and NDT P&C departments on benefit and retirement matters, ensuring all payroll related matters are processed in accordance with DC and NDT procedures and legislative requirements.
Primary liaison with DC and NDT Finance departments, providing Payroll GL reports, and assisting in the reconciliation of, payroll clearing and benefits clearing accounts for month end.
Complete work required to support statutory and regulatory auditors' requests. In support of the routine processing, provide backup for the biweekly preparation and processing of payroll for salaried and hourly employees in a timely and accurate fashion, in accordance with set payroll schedule and timelines.
During routine processing: review all transactions initiated by P&C, by comparing the source documents to the entries in the HRIS system, ensuring the correct Dayforce "policy" table has been applied for the proposed changes. Input additional payroll related information as required. Examples updates include new hires, leaves (short term disability, maternity/parental), transfers, salary adjustments, terminations.
Undergraduate degree or diploma in accounting and/or business
National Payroll Institute PCP certification completion and Certified Payroll Manager (CPM) completed or in progress
Strong working knowledge of Canadian payroll legislation
5+ years of relevant experience in payroll
Proficiency with MS Office Suite, particularly Excel
Strong proficiency with HRIS systems/HRIS report creation
Working experience with Ceridian Dayforce is an asset
Strong written and verbal communication skills
Excellent time management and priority management skills
Proactive in approach, and solutions oriented

What Diabetes Canada Can Offer You

A meaningful role, making a difference every day for people living with or at risk of diabetes.
An entrepreneurial environment, working for a national organization where you feel valued, recognized, and rewarded.
A highperforming, collaborative team environment with proven leadership and highly skilled colleagues and commitm