- Provide specialized administrative support using demonstrated judgement, initiative, and independence to assist the Program Director and Managers in achieving program and organizational objectives.
- Provide secretarial support to the Department of Business Intelligence and HIM administration.
- Support the coordination of events where required, specifically around Accreditation, and the Data & Analytics Strategy.
- Provide administrative support in the coordination of the Data and Analytics Advisory Forum, Stewardship Council and subsequent working groups, including the arrangement and preparation of materials for department meetings, including agendas, presentations, and minutes.
- Coordinate efforts across multi-functional/program teams to ensure timely delivery of necessary material.
- Effectively manage and respond to information and/or document requests.
- Comply and disseminate material/documents related to programs activities.
- Manage confidential information in a sensitive and professional manner.
- Serve as a point of contact for internal and external stakeholders, including responding to emails, and directing inquiries to the appropriate team members.
- Comply with Occupational Health and Safety Standards
- Coordinate and plan meetings including preparation and documentation of agendas, minutes (meeting attendance required), work plans and project charters and the room setup (IT, computer, etc.)
- Payroll entries
- Develop reports and PowerPoint presentations as required.
- Utilize standard office equipment and order routine supplies.
- Report on attendance.
- Perform other duties as assigned.
- Undergraduate degree preferred
- Secretarial Courses or diploma or certificate in Office Administration
- Recent Courses in Computer Applications, including Visio
- Knowledge of office and management principles
- Extensive calendar management experience
- At least three years of administrative experience
- At least 3 years of customer service experience and role, preferably in health care
- Knowledge of digital and data services.
- Bilingualism in French/English is an asset
Administrative Assistant- Business Intelligence - Toronto, Canada - North York General Hospital
Description
IMAGINE a hospital where everyone is committed to excellence. We did. We are. From boardroom to bedside, we go above and beyond to offer the best and safest patient care. At North York General Hospital (NYGH), we put our patients first in everything we do. We are achieving a new standard of excellence in integrated patient-centered care and as one of Canada's leading community academic hospitals, we are building on our academic foundation through enhanced education, research and innovation. North York General Hospital is part of North York Toronto Health Partners, a collaborative partnership with patients, primary care, and community partners, a first- generation Ontario Health Team, driving the development of a locally integrated health system to serve the community. As part of our dynamic team, you too can stand out and be amazing At North York General, our team is making a world of difference.
As a result of the COVID-19 pandemic and the need to strengthen and promote health protection to patients, staff and members of the public attending in the hospital, prior to the first day of employment with the Hospital, all successful candidates are required to provide proof of COVID-19 vaccination (full vaccination is required) from the Ontario Ministry of Health website or other authorized source. An individual is fully vaccinated if they have provided proof of vaccination in the form of a receipt from COVaxON (the Ministry's provincial system for COVID-19 vaccination information) and 14 days have elapsed from the final dose. In the event that you are unable to be vaccinated as a result of a ground protected under the Human Rights Code, you may submit a written explanation of the ground and any supporting documentation to determine if you are exempt from this requirement.
Position Summary
Administrative Assistant, Business Intelligence
As the Business Intelligence Administration Assistant, your primary responsibility is to provide comprehensive administrative and clerical support to both the Business Intelligence and HIM Administration departments. Embodying the core values of our hospital, which are centered around quality care and prioritizing the needs of patients and their families, you play a pivotal role in upholding these standards.
Key to your success in this role is your adeptness at building and maintaining relationships, coupled with exceptional organizational and problem-solving skills. Thriving in a dynamic, fast-paced environment, you eagerly tackle new challenges with enthusiasm each day.
Your communication skills, both written and verbal, are impeccable, facilitating effective interaction with colleagues and stakeholders alike. You excel in interpersonal interactions and deliver exemplary customer service, reflecting the hospital's commitment to excellence.
Proficiency in various computer software and applications is essential, enabling you to navigate tasks efficiently and contribute to the smooth operation of departmental functions. Your ability to work autonomously is complemented by your capacity to prioritize tasks, multitask effectively, and manage time adeptly, ensuring the seamless coordination of schedules and commitments.
With accurate keyboarding, word processing, and minute-taking skills, you provide invaluable support in documenting and disseminating critical information. Your resourcefulness and adaptability enable you to respond promptly to evolving program needs, enhancing overall efficiency and effectiveness.
In essence, as the Business Intelligence Administration Assistant, you serve as a cornerstone in facilitating operational excellence, driving forward our mission of delivering exceptional healthcare while championing a culture of continuous improvement and innovation.
On a practical level, you will
Qualifications
What We Offer
Working at NYGH means working with a dynamic team of fellow healthcare providers, staff, and volunteers in one of Canada's leading hospitals. This is a Full Time Regular Position with 8 hour shifts, days shifts in the Business Intelligence Department. We offer a highly competitive total compensation package that includes benefits, pension, and vacation. If you were searching for more reasons to consider joining the wonderful team at NYGH, check out some features of our Total Rewards package by visiting
FOR EXTERNAL APPLICANTS ONLY: As a condition of employment, you are required to submit proof of COVID-19 vaccination to the Hospital's Occupational Health and Safety department.
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