- Providing front line support
to current and prospective students regarding program information and other
assistance as required. - Support program scheduling
as well as input and maintain student and staff records in the PeopleSoft Student
Administration system - Assist in enrolling new and
current students into the PeopleSoft Student Administration system - Assist with program
purchasing including requisition entry into the PeopleSoft Financial system - Apply Microsoft Word and
Excel skills for day-to-day program needs - Coordinate assigned
activities such as textbook orders, student orientation, maintaining and
updating the program action plans - Prepare student manuals,
class lists, mark collection sheets and manage student files - Perform reception duties
such as telephone, email and in person inquiries, book appointments and deal
appropriately with students and staff - Plan and manage office
operations including filing systems (electronic and paper copies), ordering of
supplies, etc. - Electronic maintenance of
student records on an ongoing basis - Prepare various forms,
program documents and spreadsheets - Operate office equipment
such as scanners, photocopiers and printers and assist instructors with
updating course log information - Taking minutes at a variety
of meetings (i.e. department, Program Advisory Committee) - Other duties as assigned
Skills &
Abilities:- Verbal
and written communication skills- High
attention to detail- Comfortable
working both independently and as part of an effective and collaborative team- Ability
to time-manage, adapt to changing priorities, and work under tight timelines- Ability
to build relationships with a variety of stakeholders- Strong
working knowledge and experience using Microsoft Office software- Experience
using PeopleSoft, MS Teams and Moodle would be an asset- Knowledge
of NAIT departments and NAIT policies and procedures would be a definite asset
Qualifications:- Completion of grade 12
- Related post-secondary certificate
or diploma- Minimum two years' experience in an
administrative capacity- Equivalencies may be considered
Remuneration: $44, $57,140.72 per year, plus a comprehensive
benefits package. (Classification - Administrative Support IV).
This
position is covered by the Alberta Union of Provincial Employees (AUPE)
Collective Agreement.Please submit a resume and cover letter
to be considered for this opportunity.About
NAITAt
NAIT, people matter.We're
proud to have been named one of Alberta's Top Employers for 13 consecutive years. Developing an engaging, supportive, and rewarding work
culture is something we take seriously. We know that people are our biggest
asset – they are what makes NAIT a great place to work.At
NAIT, you are part of a community that makes a difference in the lives of
students, staff and industry clients and partners. The NAIT culture reflects
our shared values of respect, collaboration, celebration, creativity, and
accountability. We are committed to equity, diversity and inclusion and are a
proud partner of the Canadian Centre for Diversity and Inclusion and Pride at
Work Canada. NAIT is committed to
advancing equity and cultivating inclusion throughout the hiring process. We
especially encourage applications from Aboriginal and Indigenous people, Black
and racialized people, gender and sexually diverse (2SLGBTQIA+ and women) people,
immigrants, and people with disabilities.What
we offerWe've
created a benefits package that focuses on health and wellness, professional
and personal growth, recognition, and work-life balance.NAIT
is a flexible workplace and depending on the nature of your role, you may
request flexible work arrangements with respect to where and when you work,
including being on-campus full-time, working off-site, or a combination of the
two.Employees
also have access to excellent vacation time, paid time off between Christmas
and New Year's, a strong recognition program, learning opportunities, 2 annual
all-staff professional development days and so much more.Additional
requirementsApplicants
with education credentials earned outside of Canada who have not had them
previously assessed should have their credentials evaluated by World Education
Services or the International Qualifications Assessment
Service (IQAS)Accommodations
NAIT
is an inclusive employer and strives to hire a diverse workforce. If you are
contacted by us regarding a job opportunity, please don't hesitate to contact
us if you require any accommodation during the selection process. Please
contact us via email atWe
thank you for your application, however, only those selected for an interview
will be contacted. - Verbal
Program Assistant(s) - Edmonton, Canada - NAIT (Northern Alberta Institute of Technology)
Description
In order to ensure your application is received by
NAIT for thorough review and consideration, please apply directly through our
Careers site at
The School of Applied Sciences and Technology is currently
recruiting for (a) full-time permanent administrative support position(s). The
successful candidate(s) will provide support to instructional and leadership
staff. Under the supervision of the Department Head, this position provides a
wide variety of services to ensure the program's administrative functions in
the office are carried out effectively.
The School of Applied Sciences & Technology offers
degrees, diplomas and certificates in 44 diverse programs. We have courses in
digital media and graphics, information systems technology, mechanical and
electrical engineering technology, natural sciences, photography and
broadcasting, and sustainable design.
Key Accountabilities: