Controller, PropTech - Oakville - Outhire Inc

Description

Delivering a Better Hiring Experience.

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TITLE

Controller, PropTech

SALARY RANGE

$120,000 - $130,000

CASH BONUS

10%+

LONG TERM INCENTIVE

4% RRSP contribution

THE PERKS

• 6% Pay in Lieu of Benefits
• 15 Days PTO
• 4% RRSP Contribution
• Flexible Hours
• Professional Development Support
• 3 Week's Vacation

LOCATION

Oakville, ON

THE OFFICE

Hybrid, 3 days in office

TEAM SIZE

4 direct reports

THE ROLE

A hands‑on leadership role overseeing all accounting functions while driving process improvement, automation initiatives, and building robust management reporting capabilities.

• Financial Operations & Month‑End Close (40%)
• Management Reporting & Analytics (30%)
• Financial Reporting (15%)
• Team Management (15%)

THE TASKS

Financial Operations & Month‑End Close

• Execute the month‑end close process with a focus on accuracy and efficiency
• Prepare complex journal entries for inventory accounting including physical count reconciliations
• Partner with operations, procurement, and supply chain teams to validate inventory movements and resolve discrepancies
• Prepare journal entries for bespoke contracts with unique revenue recognition arrangements
• Support month‑end closing activities including general ledger maintenance and balance sheet reconciliations
• Review and approve all significant journal entries and reconciliations
• Manage cash flow and lead preparation of weekly and monthly cash flow forecasts with detailed variance analysis
• Support audit processes and act as the main liaison with external auditors

Management Reporting & Analytics

• Collect, clean, and organize data from various internal and external sources to ensure accuracy and consistency
• Create visualizations, charts, graphs, and dashboards to present data in clear and understandable formats
• Develop and maintain KPI reporting dashboards to track business performance metrics
• Conduct margin analysis by portfolio and product comparing actual results to expected margins
• Support budget versus actuals cost center reporting by department
• Develop monthly cadence to discuss budget versus actuals with department heads
• Lead automation of 13‑week cash flow preparation leveraging ERP system capabilities
• Monitor and evaluate reporting processes, continuously refining approaches as needed

Financial Reporting

• Prepare consolidated financial statements and reports in accordance with US GAAP
• Develop financial reports for executive leadership with KPI tracking and budget variance analysis
• Prepare the monthly consolidated financial package, including analysis of actual results versus budget and prior year performance
• Support development of CFO/executive financial review process post month‑end close
• Coordinate financial reporting across multiple entities and business units

Team Management

• Lead, develop, and mentor a team of 4 accounting professionals
• Establish performance metrics and accountability frameworks
• Create a culture of continuous improvement within the finance function

THE COMPANY

A leading PropTech company providing integrated solutions for building management, indoor air quality monitoring, and energy optimization. The business operates across North America and the UK with a focus on sustainable building technologies and expanding their smart building platform globally.

THE OPPORTUNITY

Join a dynamic PropTech organization at a pivotal growth stage where you can make a significant impact through operational excellence and building scalable financial systems. You'll play a central role in shaping the company's financial reporting infrastructure, leading a team of 4 accounting professionals, and driving automation initiatives as the company continues to scale through organic growth and acquisitions.

EXPECTATIONS TIMELINE

By Month 1

• Meet with all team members to understand existing processes, workflows, and pain points
• Develop understanding of current financial reporting structure and month‑end close processes
• Build relationships with cross‑functional teams including operations and procurement
• Identify immediate opportunities for process improvement and quick wins
• Gain familiarity with NetSuite ERP system and current reporting capabilities

By Month 3

• Document a plan for optimizing accounting processes and reducing manual work
• Establish monthly cadence for budget versus actuals discussions with department heads
• Take ownership of weekly and monthly cash flow forecasts with detailed variance analysis
• Begin contributing to monthly financial reporting package preparation
• Develop initial KPI reporting framework aligned with business objectives

By Month 6

• Revamp monthly financial reporting package to produce consolidated financials with meaningful insights
• Support development of executive financial review process post month‑end close
• Lead automation initiatives for cash flow preparation leveraging ERP system
• Develop margin analysis by portfolio and product comparing to expected margins
• Establish consistent KPI reporting framework with dashboards for key metrics
• Create SOPs for key accounting functions

By Month 12

• Own monthly financial package preparation with minimal supervision
• Drive process improvements and automation initiatives across financial reporting
• Establish efficient workflows for ad hoc reporting requests
• Support integration of new entities into company's finance and control framework
• Independently prepare consolidated financial reports and variance commentary
• Achieve measurable reduction in manual processes through automation

THE SKILL SET

• Minimum 5 years of relevant accounting and financial analysis experience
• CPA designation required
• Experience leading and developing accounting teams
• Advanced Excel skills with ability to work with large data sets
• Exposure to ERP systems (NetSuite preferred) and data analytics tools
• US GAAP experience is an asset
• Experience with acquisition accounting and purchase price allocation is an asset
• Background in SaaS or PE‑backed environments is preferred

ONLY QUALIFIED CANDIDATES WILL BE CONTACTED.

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