Executive Assistant - Edmonton, Canada - DynaLIFE

DynaLIFE

Verified Company

Edmonton, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

The role of the Executive Assistant is to support _Dyna_
_LIFE__Dx_'s vision through providing administrative assistance to members of the Executive Team in their efforts of leading the organization in achieving _Dyna_
_LIFE__Dx_'s strategic goals while maintaining our values.

Through advanced organizational and computer skills, excellent judgement, ability to multitask and a high attention to detail, the Executive Assistant alleviates administrative tasks to allow the team to focus on the Leadership of the organization.

Major Functions and Responsibilities

Manage complex calendars and schedule for the Medical Director
Administrative support such as preparing, editing, proofreading, correspondance, documents, PowerPoint presentations, etc. Ensuring accurate distribution of letters, proposals, presentations and agreements, managing daily correspondance and other clerical duties
Perform travel arrangements for corporate travel as necessary including flights, hotels, car rentals, conference registration and other various logistics
Manage, resolve or direct multiple daily inquiries about the activities of the Medical Director
Organize external and internal meetings as required including scheduling, room/conference call set up, catering orders, preperation, minutes and circulation of materials
Manage medical staff scheduling including special requests, resolving scheduling conflicts and ensuring appropriate hours worked
Triage of external medical practitioner inquiries
Provide administrative support in completion and renewal of contracts, CPSA/CPSK license and CMPA insurance
Provide administrative support specific to medical staff recruitment
Provide basic onboarding and support to new pathologists and residents (office and access card assignment, tour etc)

Required Skills

Expert knowledge of Microsoft Office Suite (Word, PowerPoint, Excel, Outlook)
Intermediate knowledge of Visio, Citrix, Skype, Adobe InDesign and Vantage Slide Assignment, Publisher
Working knowledge of Scheduling Software
Working knowledge of slide assignment functionality in LIS
Outstanding interpersonal and communication skills and ability to work effectively with a wide array of personalities
Ability to work with a high level of ambiguity and to adjust to changing situations
Superior organizational and time management skills

Required Experience

57 years of progressively responsible administrative assistance experience is preferred
Knowledge of CME eligibility requirements for various associations (CPSA, Royal College, Colleges of Family Physicians etc.)

Minimum Qualifications

High School Diploma
Office Administration Certificate or Diploma is an asset

Other Information

As workload demands and operational requirements shift, the location, dates and/or hours of work may be changed
All persons newly hired to _Dyna_
_LIFE__Dx_** must show their confirmation of SIN letter/SIN card and government issued photo ID to Human Resources prior to commencing work.
All persons hired to _Dyna_
_LIFE__Dx _**must be authorized to work in Canada for any employer.
Individuals hired into all positions must provide verification of their highest level of education.
A security clearance will be required for employees newly hired to _Dyna_
_LIFE__Dx_**.
A security clearance with vulnerable sector completed may be required for employees newly hired to _Dyna_
_LIFE__Dx_