Legal Assistant - Halifax, Canada - Patterson Law

Patterson Law

Verified Company

Halifax, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Patterson Law is seeking an energetic, hard-working
Legal Assistant to join our Halifax Tax Group. If you are interested to learn and build a career in the legal industry, this may be the opportunity for you

Reporting to the Corporate Services Coordinator, the Legal Assistant will provide legal & administrative support to the Tax Group, including lawyers and paralegals.

Location:
Downtown Halifax Office Hollis Street

Work Schedule:
Standard work hours are 34.5 per week, 9:00-5:00 Monday to Friday. Some flexibility and occasional overtime will be required.

Key Areas of Responsibility

Support
Provide legal and administrative support to designated lawyers and general support for the Tax Group

General Accountabilities

Direct liaison with client when appropriate; Liaising with external lawyers and accountants when appropriate; Scheduling and arranging meetings, conferences, seminars, lunches, dinners, travel, etc. when required; Maintenance and submission of time as appropriate; Attend to lawyers' monthly billing; Assist with reports to clients; Assist with assembly of document packages for signature; Assist lawyers with nonfirm activities (e.g. political, community, charitable, etc.)

Mail

Open and date stamp mail, scan and save, and route to the appropriate lawyers; Preparation of signed letters for mailing and ensuring all enclosures are scanned and included

Records Management

Filing and ongoing maintenance of files and minute books in accordance with group procedures, including electronic files and electronic corporate database; Closing of files (including culling, shredding, preparation for filming/scanning); General housekeeping with regard to personal workstation and common areas within the office

Telephone Communications

Messages; Arranging appointments and video/conference calls; Client inquiries; Client liaison ensuring calls are returned

Correspondence

Preparation of standard form letters; composing draft letters of a routine and more complex nature

Documentation

Preparation of standard precedent documents; Familiarity with the Firm's precedent indices; Drafting, editing, and proofreading documents of a routine and more complex nature
Tending to third party deposits within walking distance of the office

Other

Additional duties as assigned based on the Firm's requirements

Qualifications

Successful completion of a Paralegal/Office Administration diploma or undergraduate degree
Knowledge & experience in the area of Corporate/Tax law would be an asset, but is not required
Highly detailedoriented and impeccably organized
Ability to effectively prioritize, track, and followup on outstanding items with all parties involved including the lawyers, colleagues, and clients
Accurately follows instructions and asks questions to clarify requirements & ensure work is done properly
Strong judgment with comfort to act independently and anticipate lawyers' needs
Excellent proofreading, spelling, and grammar skills
Strong keyboarding skills and an affinity to learn new technology
Energetic, flexible, and willing to pitch in wherever necessary
Strong written and verbal communication skills

About Us

Patterson Law is an established Nova Scotia law firm with offices in Truro, Halifax, New Glasgow, Bridgewater, and Pictou and with clients whose interests range from global to purely local.

Our more than 160 lawyers and staff are dedicated to meeting our clients' diverse legal needs. We endeavour to maintain the highest standard of service to our clients. This can only be accomplished by employing qualified, educated and motivated staff.

We are pleased to offer our staff a competitive salary and group insurance coverage after one month of employment.

Patterson Law hires on the basis of merit. We are committed to employment equity and welcome diversity. Applications are encouraged from all interested and qualified individuals.

Job Types:
Full-time, Permanent

Benefits: