Document Clerk - Toronto, Canada - Adamson Associates Architects

Adamson Associates Architects

Verified Company

Toronto, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

A highly organized and detail-oriented professional with extensive experience in document control and administrative/clerical support. Skilled in managing and maintaining documents, organizing and filing records, and providing administrative support to ensure smooth operations.

Completing tasks in line with multiple project deadlines.
Maintaining current specification sets (hard copies and digital files).
Collaborating with project teams, specification team members, drawing team's document control and IT staff to ensure smooth information transfer and precise document development.
Setting up both remote and in person meetings/Lunch & Learn Seminars/technical rep meetings/training seminars including all invitations, agendas, preparations and followups.
Assisting in the maintenance and ongoing development of office master specifications.
Coordinating the scheduling and production of Project Manuals with teams for creation of on time deliverables.
Assist in technical research of new building technology methods and materials.
Contacting product/technical representatives for samples/product data etc.
Assisting in organization of digital information for Project teams.
Acting as a resource for finding project related files, technical details and previous specification information, product submittal review and assisting in material and product selections.
Maintaining technical documents (codes, standards, technical literature) and information databases.
Organizing the printing of issued documents including consultants' documents in accordance with the projects protocol.
Providing quality control review of contract documents prepared by internal and external source specifications.
Maintaining specification project status reports.

Other Qualifications: