Executive Assistant - Grand Forks - School District 51 Boundary

Description

Overview

Executive Assistant Position Type: Full-time, continuing. Location: School Board Office, Grand Forks, BC. The School District is seeking a highly skilled and professional Executive Assistant to provide advanced administrative and confidential support to the Superintendent of Schools, the Secretary-Treasurer and the Board of Education. This role is central to the smooth operation of senior leadership and governance functions across the District.

Responsibilities

• Manage complex calendars, correspondence, travel, and meeting logistics for senior leaders and the Board of Education.
• Prepare and edit reports, presentations, and briefing materials.
• Coordinate Board and Committee meetings, including agendas, materials, and minute-taking.
• Maintain official Board records and ensure compliance with the School Act, Board policies, and FOIPPA and that all reporting requirements are met.
• Provide administrative support to Human Resources as required (job postings, letters of offer/resignation/retirement, collective bargaining minutes, supporting on-/off-boarding, etc.).
• Maintain Board policy and District administrative procedures by compiling and implementing amendments, and publishing updates on the District website.
• Assist with planning/coordinating district events and provide on-site support.
• Serve as a primary contact for Trustees and support effective communication between the Board, district staff, and the community.
• Support district communications, public notices, and event coordination.
• Maintain confidential files and manage document workflows.

Qualifications

• Grade 12 plus a post-secondary certificate or diploma in Office or Business Administration (or equivalent experience).
• Minimum 3 years of senior-level administrative experience, preferably in the public sector and/or unionized environment.
• Experience supporting executives or elected officials is an asset.
• Advanced proficiency with Microsoft Office and digital collaboration tools.
• Exceptional communication, organization, and time-management skills.
• High attention to process, detail and accuracy.
• Demonstrated ability to handle sensitive information with discretion and sound judgment, including ability to work under pressure and manage competing priorities and demands.
• Demonstrated ability to work independently.
• Knowledge of governance procedures and records management practices is preferred.

Why Join Us

You\'ll play a key role in supporting educational leadership and public governance in a dynamic, community-focused environment. This position offers meaningful work, professional growth, and the opportunity to contribute to the success of students and schools across the District.

This full-time, permanent position is 35 hours per week, with a typical schedule being Monday to Friday, 8:30 am to 4:30 pm starting February 17, 2026 or a mutually agreed upon date. The salary range is $65,683 - $82,103, depending on qualifications and experience. A robust benefits package and ongoing opportunities for professional development are also included.

How to Apply

Interested and qualified applicants can submit applications through the District portal or directly. Applications should include the following documents: Cover letter, resume, academic transcripts and/or supporting documents, and three (3) professional references, including current contact information.

The position will remain open until a suitable candidate is found. Applications received by 4:00 pm on Thursday, January 22, 2026 will be assured full consideration. For further information about the position, please contact Miranda Burdock at

Notice

Successful applicants will be required to consent to a Criminal Record Search prior to employment. We thank all applicants for their interest; however, only those selected for interviews will be contacted.

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