Business Officer - Toronto, Canada - University of Toronto

University of Toronto

Verified Company

Toronto, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Date Posted:03/13/2023

Req ID: 29091

Faculty/Division:
Asst VP - Operations & Services

Department:
Property Management Group, Facilities & Services

Campus:
St. George (Downtown Toronto)

Position Number:

Description:

About us:

The University of Toronto is a trailblazer not only in academia and research but also in ensuring operational excellence.

U of T's Facilities and Services group works diligently to make sure all stakeholders have a safe, clean, comfortable, attractive and sustainable environment in which to learn, teach and play.

The Facilities & Services portfolio includes the operation and stewardship of over $5 billion in physical assets at the St.

George campus situated in the heart of Canada's largest city.

We manage and provide service to over 120 buildings totaling 15 million square feet plus the operation and management of an extensive district energy system supporting more than 150 buildings.

Not only are we One of Canada's Best Employers, we are one of Canada's Greenest Employers.

Your opportunity:

Under general direction of the Director, Property Management, the incumbent is responsible for coordinating administrative activities for the Property Management Group (which includes Elevator Operations, Fire Prevention, Hazardous Construction Materials, Project Delivery and Property Management).

This role includes the creation of service orders and purchase orders, recovering project management fees; processing account transfers, resolving invoice problems or billing enquiries or problems; the financial closure of projects, supporting budget forecasting and expenditure planning; producing complex reports; creating and maintaining databases and filing systems; coordinating insurance claims; designing forms; supervising department administrative assistants, assisting with departmental budgeting, variance analysis and reporting.

Administers the procurement process for projects and services with a financial value greater than $100,000.

Your responsibilities will include:

Preparing standard project progress/status reports
Developing and revising business methods that support administrative workflow and objectives
Implementing plans and process improvements for financial administration activities
Providing formal jobrelated training
Administer the procurement process for maintenance contracts and capital project professional services and construction including issuing requests for proposals
Liaising with internal and external contacts to facilitate purchasing
Forecasting, planning and monitoring multiple budgets
Monitoring department budget to ensure expenditures remain within budgeted allocations
Overseeing short and long range activities that support financial administration
Directing the activities of a group of staff appointed employees all performing a similar function

Essential Qualifications:

Bachelor's Degree in business administration or acceptable combination of equivalent experience.
Minimum four years related experience, preferably in a University or a broader public sector environment.
Advanced proficiency in MS Office suite, Microsoft 365 and SAP.
Numerical and financial aptitude.
Ability to maintain a high degree of accuracy and precise attention to detail.
Strong administrative and communication skills

Assets (Nonessential):

Commitment to promoting positive customer relations.

To be successful in this role you will be:

Assertive
Decisive
Organized
Proactive
Problem solver
Tactful

Closing Date: 03/21/2023, 11:59PM ET

Employee Group:

USW

Appointment Type:
Budget - Continuing

Schedule:
Full-Time

Pay Scale Group & Hiring Zone:

Job Category:
Administrative / Managerial

Recruiter:
Madison Elizabeth Seymour

**Lived Experience Statement