Administrative Secretary to The Deputy Minister - Winnipeg, Canada - Manitoba Government

Manitoba Government

Verified Company

Winnipeg, Canada

3 days ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Administrative Secretary to the Deputy Minister:
AYD Administrative Secretary to DM

Regular/full-time; TerM/Full-time

Department of Mental Health and Community Wellness; Department of Labour and Immigration

Deputy Minister's Office

Winnipeg MB

Advertisement Number: 41619

Salary(s): AYD $51, $59,595.00 per year

Closing Date:
August 13, 2023

The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation.

The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).

Employment Equity is a factor in selection for this competition. Consideration will be given to Indigenous people, visible minorities and persons with disabilities.

An eligibility list may be created for similar positions and will remain in effect for 12 months.

Conditions of Employment:

Must be legally entitled to work in Canada
Satisfactory Criminal Record Check and Child Abuse Registry Check
Ability to work overtime, as required.

Qualifications:

Essential:

Extensive experience providing administrative support to executive and senior level staff
Extensive experience with scheduling meetings, coordinating appointments and making travel arrangements
Experience managing correspondence and maintaining filing and document tracking systems such as Activities and Issues Management System (AIMS) or Shared Information Management System (SIMS)
Experience working with highly sensitive material in a confidential and professional manner
Experience working with Microsoft Office programs including Word, Excel, Outlook and PowerPoint
Strong verbal communication skills with the ability to communicate clearly and professionally with the public and staff over the phone and in person
Excellent interpersonal skill
Excellent political acumen skill
Proven organizational and time management skills to effectively manage tight deadlines
Excellent problem solving skills with the ability to exercise a high level of initiative
Excellent written communication skills with experience drafting, formatting, editing and proof reading correspondence

Desired:

Ability to speak French would be an asset.

Duties:

Working in the Deputy Minister's Office and reporting to the Executive Assistant to the Deputy Minister, the Administrative Secretary to the Deputy Minister provides confidential secretarial, clerical and administrative support service to the Deputy Minister's office. Possessing a thorough knowledge of departmental policies, procedures and legislation, the incumbent will focus their responsibilities on processing correspondence, responding to inquiries, composing replies to important correspondence, provide support and backup to the Executive Assistant, and work with highly confidential and sensitive material and matters._

Advertisement # 4161

Talent Acquisition
Executive Recruitment
Human Resource Services

Portage Avenue

Winnipeg, MB, R3C 0C4
Phone:
Fax:

Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.