Bookkeeper/administrator - Listowel, Canada - Listowel Golf Club

Listowel Golf Club

Verified Company

Listowel, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Golf has been a tradition in Listowel since 1920, when a small group established the Listowel Golf & Country Club Limited.

Today, our semi-private club strives to provide a unique and enjoyable experience from the moment you arrive. With attention to detail, we offer you the area's finest golf product.

We are currently recruiting a
Bookkeeper/Administrator to join our team for a 1 year term to cover a leave with the possibility of extension.

The Bookkeeper/Administrator position at Listowel Golf Club is responsible for accounts receivable, cash management, daily activity and month end journal entries.

This position prepares AP to send to head office, enters payroll bi-weekly, general office administration duties and assists elsewhere as needed.

This position will also assist with sister company in some duties. This position reports directly to the General Manager with a direct report also to parent company CFO.

Responsibilities:

General Administration

Pick up, open and distribute general mail and other material
Coordinate and manage office equipment services, deliveries, etc. and order stationary supplies
Coordinate and liaise with corporate head office resources for payroll, Human Resources, and finance

Accounts Receivable & Cash Control

Reconcile daily cash outs from all point of sale terminals and investigate all differences
Prepare bank deposits and coin orders and take to banking institution
Prepare all monthly member statements for both golf clubs
Processes AR and balances AR for both golf clubs
Address all member inquiries in regards to their statements and investigate any queries and resolve disputes
Collect all outstanding monies on the aged A/R listing in accordance with terms
Run monthly member payments and member payment plans on credit cards
Maintain and distribute to front room staff a weekly list of current members with charging privileges
Maintain member master records and update regularly
Reconcile membership payments
Monthly close of A/R module
Train users on POS Terminal and cash out procedures
Enforce cash controls and report lapses in cash control procedures to corporate head office

Accounts Payable

Maintain filing of purchase orders and packing slips
Match invoices to corresponding packing slips and purchase orders, check for discrepancies, and distribute to appropriate department for approval and coding, verify coding
Verify and process employee receipts and expenditures for payment
Monthly records inventory and audit inventory from time to time as directed
Prepare and file all applicable rebates with the Ministry of Revenue (ie: Fuel Tax Rebate)
Assist department heads with the preparation of yearly budgets

Human Resources & Payroll

Employee orientation and maintain employee master files in paper record and on payroll system
Input payroll data for all employees for both golf clubs
Vacation pay calculations twice a year for both clubs; statutory holiday pay as required
Maintain attendance records

General Accounting

General ledger reconciliations of all balance sheet accounts
Year end and month end closing duties as assigned

Relationships:

Reports directly to the Generally Manager
All levels of staff internally
Externally, relate to members, vendors and associated companies
To parent company HR department for HR and Health & Safety issues
To CFO at parent company for accounting and finance duties

Requirements:

Proficiency in MS Word and Excel
Proficiency in double entry accounting fundamentals
Communication skills (facilitation, listening, verbal, written, presentation)
Strong attention to detail and accuracy
Ability to read, understand, and speak English at a grade 12 level
Well organized and able to work well under pressure
Ability to work independently
Ability to meet daily deadlines
Previous experience as a bookkeeper or accounting manager in the hospitality and or recreational industry
Strong problem identification and resolution skills
High level of critical and logical thinking, analysis, and/or reasoning to identify underlying principles, reasons, or facts
Ability to interpret and implement company polices and procedures
A postsecondary diploma in Bookkeeping, Accounting, Business Administration or related fields
Previous work experience obtained over a minimum of 5 years