Office Assistant B - Montréal, Canada - McGill University

McGill University

Verified Company

Montréal, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Please refer to the

job aid for instructions on how to apply.

Hiring Unit:

Department of Psychology_

Position Summary:

Positive attitude while greeting and answering general inquiries. This includes directing calls, provide policies and procedures as well as providing locational directions.
Maintains database of clients and volunteers.
Makes calls to potential clients and fills out intake forms.
Assigns client to mental health professional and interpreter when necessary.
Receives, sends and sorts mail, parcels and various forms.
Verifies qualifications of volunteers and sends them onboarding materials.
Schedules appointments and meetings when required. Books rooms through established system.
Verifies forms that may be submitted, including confidentiality forms and required forms for payments and reimbursements.
Organization and coordination with outside agencies to arrange group therapy sessions, support activities, and training workshops/sessions.
Participates in promotion of the initiative.
Assistance with fundraising events.
Tracking client files, number of sessions and other statistics. Drafts monthly report based on statistics.
Maintain immediate work area in a clean and orderly fashion.
Performs specific editing and reviewing of documents, audio, video and web content as required.
Monitors and posts social media content to various platforms such as Twitter and Facebook.
Processes data, financial transactions, reports and registration forms as required.
Provides technical support to volunteers for computer programs used by the initiative.
The above is representative and not a complete and detailed list of tasks.

Other Qualifying Skills and/or Abilities- Speak/Read/Write Ukrainian.- Knowledge of French and English. McGill University is an English-language university where day to day duties may require English
- communication both verbally and in writing.

Selfmotivated, well organized, and able to work individually or as part of a dynamic team.
Demonstrated experience providing support for various administrative activities and dealing with confidential information.
Organized with the ability to prioritize, multitask, and meet deadlines in a fastpaced environment.
Ability to receive and relay information with accuracy, work autonomously and as part of a team.

Minimum Education and Experience: