Office Coordinator, Residences and Ancillary - Belleville, Canada - Loyalist College

Loyalist College

Verified Company

Belleville, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Salary
- $ $33.11 Hourly
Location

Main Campus: Belleville, ON
Job Type
Full-Time
Job Number

Department

Residence
Opening Date
06/15/2023
Closing Date
6/22/2023 11:59 PM Eastern
Bargaining Unit
OPSEU421-SSFT
Start Date
ASAP
Payband
F $28.56 (start rate) $ yr rate)
Hours
35 hours per week
Length of Term
Permanent
Closing Date for Internal Consideration
06/20/2023
Posted in accordanceDESCRIPTION**
BENEFITS

QUESTIONS

About Loyalist
Loyalist College is located on the territory of the Huron-Wendat, the Anishinaabeg, and the Haudenosaunee people. We acknowledge our shared obligation to respect, honour, and sustain these lands and the natural resources contained within.

Loyalist College is Ontario's Destination College - empowering students, faculty, staff, and partners through experiential, industry focused, cluster-based education, training, and applied research programs.

Located on more than 200 acres in the beautiful Bay of Quinte region, the College is perfectly positioned between Toronto, Ottawa, and Montreal.

Loyalist College is a close-knit community where students and their success come first. Loyalist provides personalized attention in small classes, rewarding field placements, and superior student services.

Its Belleville, Bancroft, Port Hope and Toronto campuses support programs and services for more than 6,000 full-time and 8,000 part-time students each year.

Position Summary

Reporting to the Director, Residences and Ancillary Services the incumbent provides support to newly arriving students to facilitate their transition to living and studying in Canada, Belleville, and the Loyalist College campus.

The incumbent will coordinate all departmental services by providing personal, friendly and caring front-line service to all students to maximize and retain students on campus.

The incumbent acts as a support for the students living in residence and also provides a wide range of administrative services for the residences and ancillary services, under the direction of the Director, Residences and Ancillary Services

Duties and Responsibilities

Preparing and processing sensitive and confidential information and correspondence
Coordinating the Manager's and Director's schedules
Maintaining departmental files and records
Sourcing and purchasing office equipment and supplies
Identifying, assembling, organizing and producing materials and information for reports, meetings, and presentations in conjunction with the Manager/Director
Verifying and reconciling the accuracy of reports and documents (expense accounts, accounts receivable, budget reports, consumable purchases, department budget transfers)
Reconciling corporate credit expense reports and checking staff expense claims to ensure they adhere to College policies
Coordinating, producing, and submitting staff attendance records for reporting to payroll
Working with the Residences and Ancillaries staff to provide onboarding information to students upon their arrival to the College Residence Communities and other ancillary services
Working with the Off-Campus Housing Coordinator to provide relevant information to students seeking offcampus housing across Loyalist's campuses
Working with Dining services to ensure timely and accurate information is provided to students about dining options on College campuses.
Ensuring students are aware and have an understanding of College and Residence policies and procedures
Performing public relations duties for Residences and Ancillary Services by conducting residence tours for prospective students and their parents, as well as activities that promote the benefits of living on campus
Assisting in the delivery of departmental programs including coordinating a variety of responses to issues/concerns that may arise
Assisting in planning, scheduling, promotion, and delivery of programs and workshops promoting awareness and understanding of cultural practices
Developing, producing, and distributing marketing materials aimed at promoting services to students
Sorting and organizing mail and packages as it comes to the Residence office and arranging for same at other College campuses
Assessing student needs and referring to appropriate Residence and Ancillaries staff and/or college supports, e.g. Counselling services
Providing support to the other Residence and Ancillaries staff at peak times, eg. Movein/Moveout days

Qualifications

Minimum two (2) year diploma in Business Administration, Education, Higher Education, Social Work or related field
Minimum three (3) years' experience in an office or residence environment with a good understanding of residence life, housing and event management
Advanced computer/software skills including word processing, database management and spreadsheet software including MS Office Suite (Word, Powerpoint and Excel)