Human Resources and Payroll Assistant - Simcoe, Canada - Norfolk County

Norfolk County

Verified Company

Simcoe, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Basic Function:

To undertake various Corporate payroll functions to ensure employees receive remuneration for hours worked on a bi-weekly basis including time input, the calculation of pays, the answering of questions related to payroll, the preparation of cheque requisitions and remittance forms, timely payments regarding employee deductions and timely issuance of Records of Employment.

As well as, providing back up to the Human Resources Associate in their absence and providing assistance throughout the department with Human Resources clerical functions.

Position Description:

Complete the details for any payroll and human resources changes and adjustments required for payroll on a per pay basis
Conduct new hire sign ups including annual Volunteer firefighter and student recruitment and enter data into payroll HRIS systems
Enroll new employees in to Benefits and Terminate applicable employees from Benefits
Green Shield
Inform IT of all new hires and required set up for Time Sheets / approvers.
Print New Hire Access cards, accountable for all cards, etc.
Set up online pay statement notifications as well as provide password and log in details for pay statements
Process monthly and quarterly payrolls for Volunteer fire by calculating amounts, printing reports, generating pay statements, directly depositing into employee bank accounts
Prepare accounts payable requisitions for specific payrolls
Prepare Electronic Remittance payments for union dues and Volunteer Fire staff funds on a monthly and quarterly basis
Issue Record of Employment as employees resign, are terminated, are on sick leave, etc. as back up to Payroll Administrator
Administrate and distribute Vacation balances 3 times per year
Assist with yearend process with payroll, including Volunteer Fire T4's
Answer and investigate employee inquiries related to pay, vacation, sick time, timesheets, etc.
Prepare the seniority lists for the respective unions on the schedule outlined in the Collective Agreements.
File payroll and human resources related documents on a regular basis.
As required, facilitate offsite training of electronic time sheets for new employees including Supervisor Training for approving time sheets
To maintain current knowledge in respect to statutory deductions, benefits, union collective agreements, employment standards, income tax regulations, OMERS, and Corporate Policies and Procedures established in respect to payroll.
Backup for HR Associate and Health, Wellness and Benefits Coordinator in relation to benefit concerns, Payroll Administrator for payroll processing and Payroll Manager for basic OMERS inquiries.
Monthly processing and reconciliation of Retiree Benefits
Reconcile Monthly Billing for Green Shield Benefits
Enrollment and completion of NFT OMERS forms.
OMERS OTCFT Tracking, form preparation, distribution, collection and enrollment in OMERS
Provide Unions with copies of applicable offer letters
Reception duties, shared with the Payroll Administrator and HR Associate, HR; including answering incoming calls, HR door, sorting and distribution of mail / courier.
Verify, complete and provide employees with Employment Confirmation Letters as requested

Requirements:

Knowledge and Experience:

Completion of, or currently enrolled in Human Resources Certificate Program from a community college or university preferred or equivalent
Plus three years current related experience, experience with HRMS software preferred.
Completion of Payroll Compliance Practitioner (PCP) Certificate through the Canadian Payroll Association (CPA) or currently enrolled with the CPA.

Skills and Abilities:

Ability to work independently with little direction in a fast paced and stressful environment, and to meet deadlines with constantly shifting priorities
Knowledge of payroll procedures
Knowledge/understanding of accounting principles
Proven organizational skills demonstrating effective time management, accuracy, and adaptability.
Excellent interpersonal skills in dealing with staff and with the public
Excellent oral and written communications skills
A high degree of integrity and discretion due to exposure to confidential and/or politically sensitive information
Knowledge of current legislation and documentation affecting human resources, i.e. Employment Standards Act, Human Rights Code, Occupational Health and Safety Act, Workplace Safety and Insurance Act and WSIB Policies, etc.
Valid Ontario driver's license and access to a reliable vehicle
Must be aware of safe work practices as they relate to job responsibilities and work environment, and have the basic understanding of the Occupational Health and Safety Act

Benefits

Posting #:
NU 16.23

Status:
Temporary Permanent Full Time (date of hire to approx. February 2, 2024)

Employee Group:
Non-Union

Salary:
$52,036 - $65,045 per annum

Division:
Office of the Chief Administ