Front Desk Administrator - Peterborough, Canada - Baker Tilly Canada

Baker Tilly Canada

Verified Company

Peterborough, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Front Desk Administrator

Peterborough, Ontario, Canada:

Current Opportunities

Baker Tilly KDN is hiring a Front Desk Administrator at our Peterborough office.

At the heart of Baker Tilly KDN is our commitment to make a difference for our clients, communities and profession.

Are you hyper organized and a great communicator? Work as part of a collaborative administrative team to proactively support the firm's day-to-day needs.

Why join the Baker Tilly KDN team?
With BT KDN, you can find a career that's uniquely you. Our professionals are encouraged to Be True to their values and ambitions.

Our mission is to develop and support great people so they can feel their best, be their best and bring their best.

When you join our firm, you can expect:

Flex time and banked/paid overtime program (say hello to summer Fridays off)
Competitive compensation and benefits package including comprehensive health and RRSP matching program
A leadership team committed to your success
Challenging and varied assignments
Ongoing training and support for professional development
Team building adventures (we've thrown axes, taken a river cruise and played dodgeball just to name a few)
A professional, fun and friendly working environment

What would you be doing?

As the first person our clients and guests interact with, you will be a vital member of our growing firm.

You will communicate with accountants, partners and clients to help manage the flow of work and ensure clients receive top-notch service.

Your primary responsibilities would include:

Representing the firm in a professional, courteous, and confident manner, in both written and verbal communications, internally and externally
Greeting clients at the front desk and ensuring that they are assisted in a prompt and kind manner
Responding to visitors and telephone calls
Managing mail and courier deliveries
Coordinating, printing and filing the various annual tax packages (T1, T2, T4, T5) and assisting clients with the signing of documents
Meeting and event logistics including location and/or booking of meeting rooms, meals, equipment, materials, RSVPs, set up conference calls or video conference and travel.
Researching, collecting, preparing/organizing, and distributing supporting materials for internal/external client and/or firm meetings
Managing electronic and paperbased files including esignature and digital archiving
Database maintenance/updating various databases and registers
Tracking planning, engagement, and legal correspondence
Coordinating the scheduling of files in collaboration with accounting managers
Preparing, editing, and proofreading professional documents, financial statements, proposals, and presentations
Providing support for firm technology and changes in firm processes and policies
Monitoring, and reviewing current internal systems and processes and make suggestions for building further efficiencies
Corresponding with building manager to ensure that the building is being maintained as needed
Assisting with employee onboarding
Coordinating employee appreciation lunches during busy season and for various meetings throughout the year
Postsecondary education with administration and accounting acumen, or equivalent experience
Minimum 12 years of relevant experience in administration and customer service in a fastpaced, collaborative environment
Advanced knowledge of Office 365 products, specifically Word and Excel
Previous experience working in a partnership or professional services firm supporting multiple senior staff
Accounting/Tax process and forms (T1s, T2s) experience an asset
Experience with CaseWare, Caseview, TaxPrep, and an asset
Ability to engage in exceptional interpersonal relations with clients and team members
Demonstrates sound judgement with regards to confidential and sensitive matter
Takes initiative and direction and is a selfdirected learner
General knowledge of office equipment and basic IT troubleshooting
Innovative thinking and adaptable to service needs
Accuracy, precision, and acute attention to detail are essential
Ensures professionalism, discretion, integrity, and tact in performance of duties
Positive cando attitude and ability to juggle multiple priorities
High collaboration with existing team members
Excellent time management with adherence to strict legislative deadlines

About Baker Tilly KDN

Baker Tilly KDN LLP (BT KDN) is a full-service accounting firm providing assurance, tax and related business advisory services to a broad range of clientele from our offices in Peterborough, Lindsay, Courtice and Cobourg.

With 18 partners and more than 130 employees, BT KDN is the largest locally owned and operated regional accounting firm in Central Ontario.

We have strong community roots and believe in providing our clients with high quality, personalized service.

In addition to top-notch assurance and tax guidanc