Dam Safety Finance - Burnaby, Canada - BC Hydro

BC Hydro

Verified Company

Burnaby, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

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Providing clean electricity to 4 million customers takes a diverse workforce and that's where you come
in. We need your talent to help us build major projects to meet growing demand. To help our
customers find clean energy solutions for their homes and businesses and to be ready to respond
during storms and outages to keep our system reliable.

Working for BC Hydro is meaningful. And now, the stakes have been raised as we work towards a
solution to climate change while safely providing clean, affordable electricity to our customers.

We offer a healthy work life balance, training opportunities and career progression. We're proud to be
ranked as one of B.C.'s Top Employers and one of Canada's Best Diversity Employers. Join us as we
build an even cleaner B.C.

JOB DESCRIPTION

Duties:

Annual management plan and budget: Participates in the preparation and ongoing administration

of the annual management plan and budget; prepares and analyzes detailed monthly financial

reports for managers by:
researching, analyzing and reporting reasons for budget variances and
discussing and advising on possible actions to be taken, ramifications of managers' decisions,
etc.; preparing forecasts of actual year end charges in coordination with managers' expectations
of work requirements and assists managers in adhering to budget targets; processing journal
voucher entries and following up to correct charge errors and determine the validity of charges or
adjustments/corrections.

Financial records: Administers, monitors and checks accuracy of various financial documents in

accordance with corporate/group policy such as: preparing work and purchase orders and
engineering assignments in discussion with engineers and managers; investigating and resolving
discrepancies on various reconciliation reports; monitoring and processing invoices and expense
claims to assigned authority level.

Financial support: Provides ad hoc training and assistance to managers and engineers in

understanding financial requirements of projects and day to day work (e.g. work orders, purchase
orders, whether G&A, O&M or capital work etc.); assisting managers, engineers and receptionists
with time reporting requirements and data entry.

Contract requisitions: Initiates and creates contract requisitions, material requests, release

requests and contract change requests through PassPort; provides information to requesters
regarding corporate procurement policy to ensure proper procedures are followed in executing
work orders with vendors; provides liaison between analysts/buyers and requesters during the
process of issuing contracts and purchase orders; investigating and resolving situations where
work has been initiated without contracts in place, where invoices are received without contracts
in place, and where contracts are overspent and expired; and provides technical support to
managers/approvers on the process of approving contracts and payment requisitions.

Office systems and records management: Provides expertise in administrative support and

processes, procedures, terminology, etc.; monitors and prioritizes work flow through office;
- coordinates flow of information; sets up and maintains filing, records and document systems
- including Dam Safety Library; monitors accounting and reporting of the department computer
- inventory. Participates in development and implementation of new or revised procedures,
- practices or improvements; oversees introduction of new corporate administrative processes.

Posts and revises data on intranet site under direction of responsible managers. Administers

- controlled documents, including the review and revision process, distribution and management of
- records and data

Administrative support:

Coordinates and integrates scheduling for department manager and

engineers; provides support to engineers and managers in area offices; drafts letters and
- presentation materials; liaises with external and internal correspondents and responds directly or
- refers to others as required; develops/organizes agendas and meeting arrangements. Plans,
- coordinates and organizes office accommodation, moves and the acquisition and maintenance of
- office equipment. Administers and reconciles time and labour reporting for department.

Performs duties of a minor nature related to the above duties that do not affect the rating of the

job

Qualifications:

***- Basic accounting processes, budgeting and variance analysis, cost control and spending
- processes and procedures knowledge is typically acquired through completion of post secondaryA minimum of two (2) years of demonstrated experience and knowledge in a departmental level

budget and administration job with a well developed operating level knowledge of contract
- requisitioning, budgeting, financial and cost control systems and processes. Well developed oral,
- written and interpersonal communication and or