Operations Co-ordinator - Toronto, Canada - Ports Toronto
Description
The Toronto Port Authority, doing business as PortsToronto, operates the Billy Bishop Toronto City
Airport, the Port of Toronto and the Outer Harbour Marina. We are proud to be partners in securing
Toronto's economic prosperity and enhancing its beautiful waterfront for all to enjoy.
If you're looking for a great position and a chance to make an impact, PortsToronto has the following full-time,
challenging opportunity awaiting you:
**OPERATIONS CO-ORDINATOR
The Operations Coordinator is responsible for the coordination of daily activities in the Works Department by providing
efficient operational administration and support to management. This position also coordinates, schedules and budgets
Works Department activities along with assisting with administrative tasks, development of presentations, reports and
develops work plans and schedules.
General activities and functions include, but are not limited to:
DUTIES & RESPONSIBILITIES:
Respond to requests for inspections, maintenance and repairs placed by customers both internally and externally
Conduct routine follow up with customers, tenants, and other stakeholders surrounding maintenance
repairs/needs; on an 'as needed' basis, create customer invoices
Assist with quoting internal and external Works Department activities to stakeholders/clients
Ensure accuracy in proposed scope of work
Coordinate with legal team to prepare contracts and work with management to finalize
Schedule and coordinate inspections of assets
Maintain documentation of inspections
Prepare work and service orders and deploy maintenance staff and/or contractors; track/follow up and close orders
upon completion
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Maintain service, inspection and routine maintenance records, in the Maintenance Management system
Research and recommend potential vendors/suppliers for a wide variety of goods and services; analyze contracts
and agreements, interpret terms, conditions, and present analysis for review.
Determine procurement needs and requirements; ensure to analyze repair vs. replacement costs and arrange for
repair of items when required;
Process purchase requests by placing orders; reviews orders for quantity, specifications, delivery requirements
Assist with the monthly and annual inventory audits; assist with the disposal of surplus items and equipment
Assist in the maintenance of the SDS system
Assist with monthly utility analysis and invoicing of PortsToronto customers
Assist with project research, proofreading, sourcing, and ad-hoc project needs as requested
Support general office upkeep, file organization, and asset tracking
Record keeping / logging of equipment licensing and certification
Track and arrange employee training
Ensure all tracking systems are kept updated daily with notes and critical information
Ensure all response plans are kept updated
Organization of department town hall meetings
Implementation of uniform program
Other duties as assigned.
SKILLS & QUALIFICATIONS:
Post-secondary education with a Degree, Diploma or Certificate in Construction Management, Engineering or related
field or equivalent.
Experience in a support role in an operational, construction or engineering environment would be
considered an asset
Strong interpersonal skills, able to interact with all levels in a professional, positive manner, able to building
relationships and be a team player
Excellent communication skills both oral and written
Able to compose correspondence and prepare professional documentation, memos, reports, presentations,
spreadsheets
Highly organized, possessing a solid ability to manage projects, plan and follow up.
Very Reliable, resourceful self-starter, able to work independently and within a team environment
Able to handle work with a high degree of accuracy and attention to detail
Able to multi-task, manage and meet deadlines and adapt easily to change
Intermediate to advanced levels in Microsoft Office including Outlook, Projects, Excel, PowerPoint and Word
Possess a valid Ontario Class "G" Driver's License
Bilingual in French is considered an asset
SPECIAL CONDITIONS
Criminal record check will be conducted on hire
Annual Driver's License validity check, as applicable
Personal vehicle is required to drive to other Port locations
Flexibility to work extended hours or weekends, as the need arises
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WORK LOCATION:
Works Department, 23 Unwin Ave, Toronto, ON M5A 1A1
In the Subject Line state
:
OPERATIONS CO-ORDINATOR.
We thank all applicants for their interest. However, only applicants selected for an interview will be contacted.
PortsToronto is an equal opportunity employer.
- To learn more about PortsToronto and the exciting work we are doing _
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