Receptionist/administrative Assistant - Invermere, Canada - Family Dynamix Association
3 weeks ago
Description
Provide receptionist, clerical and secretarial support to the Executive Director, Director of Program Management, program counsellors and coordinators.Operating Responsibilities
Reception duties:
- Answer the telephone; take and direct messages.
- Greet and direct clients and visitors to the centre; provide information about Family Dymanix Association's services, and other community resources as necessary.
- Schedule appointments for the counsellors and intake coordinator as required, and maintain conference room bookings.
- Collect and open incoming mail and direct to appropriate persons. Ensure outgoing mail is delivered to the post office.
Clerical and secretarial duties:
- Ensure filing is up to date and that the filing system is well organized.
- Type and photocopy work prepared by the Executive Director, Director of Program Management and other office staff as required.
- Order office supplies on approval of the Executive Director and/or Director of Program Management.
- Maintain wellstocked, presentable frontend pamphlet racks by tidying, sorting and
- Ensure that the system for backing up computer hard drives is followed on a daily,
- Record all donations and provide receipts.
- Attend to other duties as may be requested by the Executive Director,
Administrative duties:
- Assist in the administration of Family Dymanix Association's memberships by: completing procedures for new members, keeping the computer data base up to date, and monitoring fee payment.
- Assist in the administration of the resource library by: handling loans and returns
invoices to delinquent borrowers.
Job Type:
Casual
Salary:
$22.05 per hour
Schedule:
- Day shift
Education:
- Secondary School (preferred)
Experience:
- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)
Work Location:
In person
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