Events Coordinator - Foothills, Canada - Foothills Country Hospice Society

Description

An active member of the new fund development team, the Events Coordinator is responsible for supporting Foothills Country Hospice Society (FCHS) to achieve annual and capital campaign goals through the creation and implementation of inspiring in-person, virtual and hybrid special events and activities to enhance the organization's profile.

Reporting to the Fund Development Officer and working as an integral part of the fund development team, the Events Coordinator also liaises closely with the hospice multidisciplinary team, practicing in accordance with established policies, procedures and standards ensuring resident and family safety is a priority.

The Events Coordinator will possess a successful track record in event management and will take a hands-on role in producing events while collaborating with stakeholders and arranging all details to ensure every event is inspiring, engaging and goal focused.

• Oversee and implement the planning, budgeting, marketing, and execution of internal and external events, which include the annual and capital campaign
• Organizes and supports Event Committees and supports Event Committee Chairpersons in the planning, marketing, and execution of successful signature events. This will include but is not limited to assisting in the recruitment of committee members, setting meeting schedules, preparing agendas, taking, and distributing meeting minutes and directly coordinating events
• Prioritize fostering strong, longterm relationships with all donors, sponsors, partners, and community stakeholders according to FCHS policy and as directed
• Monitor and evaluate events
• Prepare monthly event reports
• Meet with the Fund Development Officer to review (including written results analysis) event activities on a monthly basis to ensure fundraising objectives are being achieved and to plan for the year ahead
• Monitor trends in the community or region and adapt event strategies, as necessary
• Support FCHS to achieve annual and capital campaign goals
• Receive and process event registrations, work closely with the fund development team and accounting to ensure all financial transactions are recorded appropriately
• Negotiate contracts for event services, approve invoices, maintain financial records, prepare and/or review final billing for events
• Liaise with community organizations for event networking and partnering opportunities
• Foster relationships and solicit event sponsorships and participation
• Work with thirdparty event groups to ensure FCHS is well represented, the Third-Party Policy and form are adhered to and attend and promote third party events as appropriate
• Identify corporate, community and individual prospects for the organization's fundraising priorities

• Special events and/or hospitality certificate, diploma or degree is preferred
• Possess a successful track record in event management and with demonstrated handson experience in producing events
• Demonstrated knowledge and skill in developing donor and client relationships
• Outstanding oral and written communication skills
• Outstanding time management and organizational skills
• Experience working in a notforprofit environment, including coordinating and motivating volunteers, peers and stakeholders to deliver on ambitious event plans
• Proficiency in Microsoft Suite, DonorPerfect or similar, working knowledge of Teams, Zoom and other virtual meeting and event delivery methods
• Selfmotivated, with the ability to work on more than one event at a time
• This role will work collaboratively across the organization including the identification and articulation of event requirements, plans, budgets and mobilizing shared services (i.e., volunteers, IT, data, finance, communications, marketing, social media and others) as they relate to each event's requirements
• Present with a professional and respectful demeanor when working with donors, employees, and volunteers from a diversity of backgrounds

• Represents FCHS at public events as directed
• Prepares monthly progress reports on role related fund development and external relations activities
• Performs other duties as required

• A standard work week is usually required (Monday
• Friday)
• Ability to work flexible hours including evenings and/or weekends as required for meetings, speaking engagements and events
• Flex time and hybrid working model options possible
• Ability to work in a diversity of settings both on and off site, ability to travel, and a current, valid driver's license required
• Ability to work in a shared office environment
• Ability to lift up to 20 pounds

• Supervisory Responsibilities: No
• Hours of Work: 0.5 FTE
• A standard work week is usually required (Monday
• Friday)