Executive Assistant/ Analyst - Mississauga, Canada - Clariem

Description

Clariem is a boutique management consulting firm, that offers team members the opportunity to make a significant impact and advance their career.

We are looking for an Executive Assistant / Analyst, to work closely with Clariem's founder, and provide him with the required support in his day-to-day tasks and projects.

This is expected to be a long-term position, that starts as a contract engagement with potential transition to full-time employment after a 90-day test-drive period.

This role is expected to be a key member of Clariem's core team to help build the internal processes for the next phase of the company's growth.

• Communication on the behalf the executive
• Screen conversations and serve as gatekeeper/connecter to optimize executive's time and represent him in preliminary interactions
• Calendar management
• Ensure optimal calendar management and manage reminders for executives and meeting participants
• Support preparation of upcoming meetings
• Note taking and documentation
• Take meeting notes and track follow ups
• Content formatting
• Convert a variety of information into usable formats. A common scenario is to convert the written meeting notes, or word documents, graphics/pictures into usable PowerPoint format
• Internet research and content organization
• Find information from internet to answer to a variety of questions to support the executive
• Keep the notes and documentation organized for easy access
• General office administrative tasks/support as required
• Example: prepare to participation in industry events/conferences

This role is envisioned to be filled by an experienced executive assistant, but open for young professionals with strong behavioral skills and work ethic/discipline.

• Proficient use of Microsoft Office tools (MS Teams, PowerPoint, Excel, Outlook, Word, SharePoint)
• Must be proactive, responsive and have superior follow through skills
• Excellent organizational and time management skills
• Excellent oral and written communication skills and attention to detail
• Ability/acumen to represent executive to a variety of stakeholder
• Ability to manage priorities to effectively optimize executive's time and engagement. Need to continually evaluate relative importance and urgency
• Experience in consulting environment is a big plus

• Competitive compensation
• Job stability & opportunity to grow
• In this role you will have the option of growing into the operations manager for the company or as a market research specialist
• Flexible working hours
• Option for hybrid work; once you are onboarded and have taken charge of your key responsibilities
• Be part of a team with shared values of excellence and accountability to deliver work and care for everyone we interact with
• Opportunity to be part of the organization building/ growth story with "head & heart"