Manager - Financial Planning & Analysis - Toronto, Canada - Baycrest

Description

The Baycrest Academy for Research and Education (BARE) has an opportunity for a

MANAGER - FINANCIAL PLANNING & ANALYSIS (FP&A)

70 Bi-Weekly Hours | Non-Union | Days Shift

Research at Baycrest is coordinated through the Baycrest Academy for Research and Education (BARE), which is home to the Rotman Research Institute (RRI), one of the world's most acclaimed research centres for the study of aging and human brain function, and the Centre for Education & Knowledge Exchange in Aging, a leading provider of innovative education in geriatrics, brain health, and aging.

Reporting to the Vice-President, Finance & Business Development, and working closely with the BARE Controller as a peer, the Manager, Financial Planning & Analysis (FP&A) at Baycrest Academy for Research and Education (BARE) will play a crucial role in guiding the financial planning, budgeting, forecasting, and analytical processes of our institution. This position will be responsible for delivering insights that drive strategic decisions, optimizing operations, grants, projects, and ensuring the financial stability of the organization (both BARE and CABHI).

Responsibilities include but are not limited to:

Budget & Financial Planning

• Coordinate the annual budgeting and quarterly forecasting processes for the organization, ensuring timely and accurate submissions.
• Develop and maintain long-term financial models to aid in strategic planning and decision-making.
• Collaborate with departmental heads to develop, refine, and ensure budgetary alignment with institutional objectives and priorities.
• Provide budget/forecast support to strategic initiatives, projects, and ad hoc requests

Financial Analysis & Reporting:

• Conduct thorough financial analyses to identify trends, risks, and opportunities for the organization and its various centres, programs, initiatives, grants, and projects.
• Analyze variances from budget and reporting to senior management and/or project leads.
• Collaborate with Controller and finance team to address any financial discrepancies or issues, ensuring timely resolution.
• Provide actionable insights to management and senior leadership based on data-driven analyses to inform operational and strategic decisions and create process improvements.
• Prepare monthly, quarterly, and annual financial reports, highlighting key performance indicators and variances to budget for all centres, programs, initiatives, grants, and projects – as required.
• Support the cash flow reconciliation and forecasting functions of the organization and its projects.
• Primarily responsible for external reporting to granting and/or other funding agencies, with the support of the Controller.

Stakeholder Collaboration

• Partner with cross-functional teams to provide financial insights that support new initiatives and projects.
• Coordinate with Business Development team on new, emerging, and existing initiatives.

Internal Control & Process Improvement:

• Evaluate current financial planning and analytical processes, recommending improvements where necessary.
• Drive the implementation of financial systems, tools, and financial reporting software to increase efficiency and accuracy.
• Collaborate with Controller to develop, implement, and ensure compliance with internal financial and accounting policies and procedures.
• Support internal audits, coordinate actions with external audit entities, and ensure that controls are in place.

Team Leadership & Development:

• Mentor and guide the FP&A team, fostering a culture of continuous learning and growth.
• Manages assigned staff, managing in a manner that motivates a cohesive team of financial services professional and support staff who can meet service requirements.
• Oversee the professional development of team members, ensuring they possess the necessary skills and knowledge to excel in their roles where applicable

Liaison with Baycrest Group Entities:

• Collaborate with finance and other stakeholders across Baycrest to ensure the smooth integration, reconciliation, and consolidation of accounts and reports.
• Support project-based intercompany transfers and reallocations.

Finance Administration:

• Responsible for the onboarding of new grants, projects, and project-leads to promote fiscal stewardship, transparency, and accountability.
• Support with creating, amending, and/or closing cost centres within the accounting structure.
• Support with preparing, modifying, and/or supporting the processing of staffing requisitions, employee change forms, and other financial processes or procedures.

Special Projects:

• Assist in special projects as assigned by senior management.
• Manages the development, implementation, evaluation, and maintenance of assigned departmental quality improvement initiatives.

Qualifications include but are not limited to:

• Professional CPA designation or a highly analytical equivalent (e.g., CFA or advanced mathematics)
• University undergraduate degree with a specialization in accounting, business administration, health administration, finance, commerce, research, innovation, or equivalent.
• Minimum of 5 years of related financial experience, with at least 3 years working in a research, education, innovation, academic, healthcare, or related industry.
• Experience with research, university, foundation, and granting organizations (e.g., CIHR, NSERC, SSHRC) is an advantage.
• Knowledge and experience with Accounting Standards for Private Enterprises (ASPE) and Accounting Standards for Not-for-Profit Enterprises (ASNPO).
• Strong Microsoft Office and virtual meeting / collaboration systems skills.
• Familiarity with financial, accounting, and reporting software (e.g., Smartstream, Empath, Prophix) is a plus.
• Highly competent with building financial models and reports using Microsoft Excel, Microsoft Access, and other tools.
• Strong financial acuity, critical thinking, analytical and planning skills, and understanding of systems and processes.
• Excellent oral, written communication, and interpersonal skills.
• Excellent time management and organizational skills with the ability to manage complex projects and handle multiple priorities concurrently.
• A collaborator who identifies opportunities and brings new ideas and concepts forward for discussion.

Date Posted: November 15, 2023

Internal Job Posting Closing Date: November 22, 2023

Total Compensation

• Competitive salary and vacation
• Enrolment in Extended Health and Dental Benefit Plan
• Enrolment in the Healthcare of Ontario Pension Plan ("HOOPP")
• Access to 24/7 Employee Assistance Program

INTERNAL APPLICANTS: Please submit your application online through the Baycrest intranet. Failure to include your resume may affect your candidacy for this position. All communication related to this job posting will be sent to the email address used to submit your application.

EXTERNAL APPLICANTS: Please submit your application online by clicking the Apply button below.

Please note that Baycrest has implemented mandatory vaccination for all employees. It is a condition of employment that new employees provide proof that they are fully vaccinated against COVID-19 prior to the start date of employment. This means that all new employees must have received all required doses of a COVID-19 vaccine approved by Health Canada at least 14 days prior to their start date. In addition, it is a condition of employment that all new hires obtain and submit proof of all booster vaccines as approved and recommended by Health Canada.

Applicants who have appropriate written proof of a medical reason, or a reason pursuant to the Ontario Human Rights Code, for not being fully vaccinated against COVID-19 may provide such documentation to the Human Resources department. Such situations will be considered on a case-by-case basis.

Remarkable people of Baycrest Health Sciences
are changing the future of brain health and aging.

Thank you for your interest in joining Baycrest. Only those selected for an interview will be contacted.

Baycrest is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act ('AODA'). If you require accommodation for disability during any stage of the recruitment process, please notify Human Resources at or , ext. 2961.

All successful candidates will be required to complete a police reference check/vulnerable sector screen and submit proof of two doses of vaccination against COVID-19, unless exempt. Such exemptions will be considered on a case-by-case basis.

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