Academic Governance Clerk - Vancouver, Canada - University of British Columbia

University of British Columbia

Verified Company

Vancouver, Canada

4 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Staff - Union

Job Category

CUPE 2950

Job Profile

CUPE 2950 Salaried - Administrative Support 3 (Gr7)

Job Title

Academic Governance Clerk

Department

Associate Academic Governance Officers | Senate and Curriculum Services | Enrolment Services

Compensation Range

$4, $4,214.00 CAD Monthly

Posting End Date

March 29, 2023

Note:
Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

Apr 30, 2024

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students.

Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

The Academic Governance Clerk performs complex secretarial and clerical work requiring independent action and judgment to support academic governing bodies, including the Senates, Council of Senates, Committees of the Senate and Council of Senates, and Faculty Councils.

Primary responsibilities are data entry for university calendar databases and websites.

Organizational Status

Reports to an Academic Governance Officer. Receives direction from Associate Registrars, Academic Governance Officers, and Associate Academic Governance Officers. Liaises with faculty associate deans, senators, Senate and Faculty committee chairs, and other faculty/staff members.

Work Performed- Receives and reviews curriculum proposals for completeness; facilitates curriculum approval process.- Updates calendar databases with approved curriculum, academic regulations, policies and other approved material in accordance with established procedures.- Facilitates calendar proofreading and editing processes.- Responds to curriculum-related inquiries of an interpretive nature based upon a thorough knowledge of University, Enrolment Services, Senate and Faculty policies and procedures.- Maintains Senate & Council websites.- Provides general curriculum-related support to the work of the Senates and their Associate Registrar, Academic Governance Officers and to Associate Academic Governance Officers.- Maintains files for academic governing bodies.- Performs other related duties as required.

Consequence of Error/Judgement

Errors in judgment or action may result in faulty representations in official University documents, regulations, and policies; harm to student academic progress, graduation, or continuance, the inefficient use of resources; litigation; and damage the reputation of the University.

Supervision Received

Reports to an Academic Governance Officer. Receives direction on projects from Associate Registrars, Academic Governance Officers and/or the Associate Academic Governance Officers, as appropriate.

Supervision Given

None.

Minimum Qualifications

Willingness to respect diverse perspectives, including perspectives in conflict with one's own
Demonstrates a commitment to enhancing one's own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications- High School graduation and 1 year post-secondary education.- Training in word processing (keyboard speed at least 60 wpm) and training in office procedures and practices.- University or college graduation preferred.

4 years related experience or the equivalent combination of education and experience.- Experience at UBC or post-secondary experience is an asset.- Ability to deal effectively and tactfully with students, faculty and the general public.- Ability to work under pressure with minimum supervision in dealing with the demands of a busy office.- Ability to communicate well both orally and in writing.- Ability to take and transcribe minutes.- Accuracy and attention to detail (in general and specifically with data entry). Computer and word processing skills required (UBC system experience preferred).- Training and/or experience in writing minutes and succinct summaries of complex proceedings.

Knowledge of office procedures and practices and computer skills (PC / Windows environment with Microsoft Office and HTML publishing).- Excellent oral and written communications skills.- A high degree of judgment applicable to handling sensitive policy issues and personal issues, such as student appeals.- Proficiency in English grammar, spelling and punctuation.