Administrative Assistant - Gatineau, Canada - Canadian Transportation Agency

Canadian Transportation Agency
Canadian Transportation Agency
Verified Company
Gatineau, Canada

2 weeks ago

Sophia Lee

Posted by:

Sophia Lee

beBee Recruiter
Description
Canadian Transportation Agency
Gatineau (Québec)
AS-01, AS-02
$54,878 to $65,887
For further information on the organization, please visit Canadian Transportation Agency


Closing date: 2 March :59, Pacific Time

Who can apply:
Persons residing in Canada, and Canadian citizens and Permanent residents abroad.


Important messages:

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process.

If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation.

All information received in relation to accommodation will be kept confidential.

Assessment accommodation


Work environment:

Come work for the federal government's first independent regulatory body: The Canadian Transportation Agency (CTA).

An important mission:
The Canadian Transportation Agency is a small organization (about 300 people) with an important mission - to advance Canadians' economic and social well-being by:

  • Helping to keep the national transportation system running efficiently and smoothly;
  • Protecting the fundamental right of persons with disabilities to accessible transportation;
  • Providing consumer protection for air travelers.

A great place to work:
We are committed to creating a healthy and respectful workplace.

Our small size encourages dialogue and collaboration - both between managers and employees, and through inter-branch networks and tiger teams.

You will have the opportunity to get to know and collaborate with many colleagues across the Agency.

The Canadian Transportation Agency has a new workspace reflecting high standards of accessibility.

We are located in the heart of Gatineau (60 Laval), with easy access to fitness facilities, public transportation and restaurants.

We offer hybrid working arrangements (a mix of in-office and virtual work) in our new building. Specific work arrangements will be discussed with the manager based on the position and operational needs.


Intent of the process:


Results of this staffing process may be used for similar positions within the Canadian Transportation Agency and other departments and agencies in the federal government.


Positions to be filled: 3


Information you must provide:

Your résumé.


ESSENTIAL QUALIFICATIONS

EDUCATION:
A secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency


EXPERIENCE:
AS-01 AND AS-02
Experience in providing information, guidance and dealing with clients or the general public.

Experience providing administrative services* and preliminary advice on processes, procedures or requirements.

AS-02 only

Experience conducting research, compiling, and analyzing background information for use in meetings, for preparation of reports or correspondence.

  • Administrative services includes tasks in financial, human resources, or general administrative services such as: managing agendas, scheduling and organizing meetings (in person / virtual), preparing and collating meeting file folders and background materials, procuring office equipment and supplies, maintaining a filing system, proofreading, performance monitoring and reporting, coding, verification, commitment control, expenditure functions, support to budget management, delivery of human resources services and other related duties.

ASSET QUALIFICATIONS

EXPERIENCE:
Experience using a financial management system, such as SAP.

Experience in planning, organizing and coordinating large meetings, events or conferences.

Experience preparing travel arrangements and expense claims.

Experience providing support in the management of a budget, recording and reconciling financial transactions.

Experience providing administrative support in a human resources environment, such as Classification, Learning, Staffing, Labor Relations or Planning.

Experience working with Federal Public Services Human Resources systems, such as My GCHR, Phoenix, ETMS or PMA.


Experience providing support services in matters related to expenditure management, such as reconciling acquisition card statements, invoice payment, preparing and reviewing travel or hospitality claims, or quality assurance of financial transactions.

Experience providing administrative support in a communications environment.

Experience coordinating parliamentary questions for a federal department.

Experience working in compensation.

Experience working with personnel or physical security.

Experience working in facilities management.

Experience dealing with officials at the management level (Director level equivalent or above).


Experience in providing support to a Director General (or equivalent) in scheduling multiple meetings, preparing meeting materials and tracking multiple requests.

Experience in providing administrative support related to procurement.

Experience in registry operations in a decision-making organizatio
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