Facilities Coordinator - Toronto, Canada - Cassels Brock & Blackwell LLP

Cassels Brock & Blackwell LLP

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

About Us:

Cassels Brock & Blackwell LLP is a leading national law firm focused on serving the transaction, advocacy and advisory needs of Canada's most dynamic business sectors.

We have one of the largest business law practices in the country, serving multinational, national and mid-market clients from our offices in Toronto, Vancouver and Calgary.

Our Culture:

At Cassels, our mission is to attract, retain and promote individuals of exceptional ability and talent from as broad a range of backgrounds as possible.

We offer meaningful career opportunities, invest in professional growth, and foster an inclusive environment. Our Firm's success is built on the unique skills, perspectives, experiences and values of each individual. We encourage a corporate culture that respects and celebrates the dignity, value and diversity of all.

Role Overview:

Facilities Maintenance

Monitor and track Facilities mailboxes.
Daily walk through of space to ensure overall condition of premises and common areas, hoteling offices; Clean and reset for new user after each booking.
Furniture turnover in Client Center to support events/meeting needs.
Maintain and update inventory of all equipment, furniture, and assets
Manage the preventative maintenance cleaning, art, plant maintenance programs, filters, small appliances.

Invoice processing

Enter invoices through Chrome River for approval and payment.
Ensure service levels are meeting contract and service agreements.
Manage and stock emergency/first aid supplies, ensure equipment is in working condition.
Hoteling physical updates of Visix/Name Plates.
Prepare new hire workspaces prior to arrival are maintained (Lighting/carpet/walls, etc.)
Internal meeting room review and reset.
Liaise with vendors as needed.
Work Permits: Building requests and completion.
Procurement of notary seals commissioners' stamps.

Safety and Security:

Conduct office tours for new hires re: Safety and overall amenities.
Key member of Health and Safety Committee.
Key member of Emergency preparedness team.

Working Conditions:

Required to move, lift, carry, pull and place objects weighing less than or equal to 50 pounds without assistance.
Required to stand, sit or walk for an extended period of time or for an entire shift.
Three to five years of facilities experience.
Previous experience in a law firm is preferred.
Postsecondary education.
Proficient in Microsoft Office.
Ability to organize and display leadership qualities as well as work well with coworkers.
Ability to work under pressure, be flexible and adapt to changing situations easily.
Ability to juggle multiple priorities, meet deadlines and exhibit sound judgment.
Exceptional communication skills.

Employment Type:
Fixed-Term 3-Month Contract

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What we offer:_

Diversity and Inclusion Centric Culture
A Culture of Wellness: Cassels recognizes the importance of wellness and provides a comprehensive program that addresses the mental and physical wellbeing of our employees by providing resources, services, training and support on an ongoing basis.
A fully stocked kitchen with healthy snacks, plus coffee, tea, and drinks throughout the year.
A business casual dress code (client/day specific)

Job Types:
Full-time, Fixed term contract

Contract length: 3 months

Salary:
From $50,000.00 per year

Benefits:

Company events
Onsite gym
Wellness program

Schedule:

Monday to Friday

Application question(s):

Are you willing to undergo a background check, in accordance with local law/regulations?
How many years of Facilities Coordinator experience do you have?
Do you have experience working within a law firm?

Work Location:
In person