Administrative Coordinator - Toronto, Canada - University of Toronto

University of Toronto

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Date Posted:01/10/2023

Req ID: 29221

Faculty/Division:
Temerty Faculty of Medicine

Department:
Postgraduate Medical Education

Campus:
St. George (Downtown Toronto)

Position Number:

Description:

About us:

Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

Your opportunity:

The Office of Postgraduate Medical Education (PGME) offers a collaborative professional learning environment dedicated to supporting learners, faculty and staff.

We offer a respectful team-oriented culture and value the dedication and innovation of all staff who contribute to our mission.

We believe in ongoing improvement and innovation and promote a strong commitment to work-life balance among our employees.

As Administrative Coordinator, you will provide administrative support to Faculty Theme Leads in specialized curriculum areas across Postgraduate Medical Education (PGME).

You will provide administrative support by managing calendars, organizing and supporting teaching activities, events and meetings, drafting a range of communications, and supporting the creation of reports and other resources.

You will use your strong organizational and interpersonal skills to provide proactive support and exceptional service to our dynamic team.

Your responsibilities will include:

Acting as the first point of contact for Faculty Theme Leads, responding to inquiries and redirecting as appropriate
Collecting, analyzing, and summarizing data to create reports and provide process recommendations
Coordinating teaching activities, meeting schedules, agendas, and followup items, including resolving scheduling conflicts, taking minutes and scheduling committee meetings
Handling sensitive and confidential information
Driving event logistics, including supporting programming and stakeholder management.

Essential Qualifications:

Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
Minimum three (3) years of relevant administrative experience working within an academic and/or health care setting supporting academic stakeholders at various levels
Demonstrated frontline experience with a variety of contacts, including, Faculty and students.
Experience supporting committees and writing professional and accurate minutes
Experience drafting, editing and preparing correspondence and reports
Proficiency in gathering, collecting and analyzing data; Experience utilizing data to compile reports and write documentation.
Strong understanding of the importance in maintaining the utmost confidentiality with respect to handling sensitive information.
Exceptional interpersonal and communication skills, both verbal and written.
Strong organizational skills and an ability to multitask and meet deadlines
Ability to work independently with a high degree of initiative, discretion, and tact; ability and willingness to work cooperatively in a team environment
Ability to problem solve and deal effectively with multiple priorities while maintaining a high degree of quality and accuracy
Understanding and ability to work with sensitive and confidential materials
Strong technical aptitude, including proficiency using Microsoft Office Applications (Word, PowerPoint, Outlook, Excel)

To be successful in this role you will be:

Approachable
Communicator
Organized
Possess a positive attitude
Resourceful

Closing Date: 01/19/2023, 11:59PM ET

Employee Group:

USW

Appointment Type:
Budget - Continuing

Schedule:
Full-Time

Pay Scale Group & Hiring Zone:

Job Category:
Administrative / Managerial

Recruiter:
Amanda Di Fonzo

**Lived Experience Statement