Accounts Payable - Toronto, Canada - Easton's Group of Hotels Inc.
Description
Job Overview:
The Accounts Payable function ensures that the hotel invoices are approved, properly coded, and paid promptly while maximizing our cash flow.
Location: 3100 Steeles Ave E, Markham, ON L3R 8T3
Responsibilities and Duties
- Monitor full and proper use of the purchase order system alerting the direct supervisor to any deviations from procedures.
- To ensure invoices have been matched against goods received/ purchase order with receipt/processing of credit notes where applicable.
- To forward checked and accurate invoices to the corporate office to facilitate payment within agreed ageing guidelines.
- To courteously respond to vendor queries and where appropriate, direct to the accounts payable contact at the corporate office.
- To accurately accrue for items at monthend.
- To achieve professional maintenance of all files, registers, and reports for accounts payable as required.
- Receive, date stamp, account coding stamp, and all invoices that come via regular mail, internal mail, and internet.
- Match all invoices to purchase orders.
- All invoices are coded correctly and approved by designated hotel personnel, according to companyauthorized limits.
- Process any cheque requests.
- Using the unmatched purchase orders, follow up with department heads to ensure all invoices have been received.
- To prepare and accurately accrue for items at monthend.
- Prepare tax reconciliation (HST, MAT etc.) for controller approval.
Qualifications and Skills
- Education level
- College or University graduate.
- Experience 3 years of experience in a similar position. Hotel experience would be an asset.
- Personal characteristics
- Ability to analyze; prioritize; delegate, attention to detail, Good organizational and communication skills.
- Other
- Great Plains Dynamics preferred.
- Good computer skills in MS Excel
- Mathematical skills, including basic math.
- May be required to work nights, weekends, and/or holidays in a stressful environment.
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