Administrative Secretary - Aurora, Canada - OM Contracting

Description

• Work Language: English
• Hours: 30 hours per week
• Education: Secondary (high) school graduation certificate
• Experience: 2 years to less than 3 years

• Arabic
• Hebrew

• Train other workers
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Train workers in duties and policies
• Resolve work related problems
• Respond to employee questions and complaints
• Requisition or order materials, equipment and supplies
• Prepare and submit reports
• Plan, develop and implement recruitment strategies
• Plan and control budget and expenditures
• Oversee the preparation of reports
• Oversee development of communication strategies
• Oversee the classification and rating of occupations
• Negotiate collective agreements on behalf of employers or workers
• Manage contracts
• Establish work schedules and procedures
• Establish and implement policies and procedures
• Ensure smooth operation of equipment
• Conduct research
• Coordinate activities with other work units or departments
• Assign, coordinate and review projects and programs
• Arrange for maintenance and repair work
• Organize and administer staff consultation and grievance procedures
• Perform data entry
• Provide customer service
• Coordinate, assign and review work
• Liaise with management, union officials and HR consultants
• Work with the marketing department to understand and communicate marketing messages to the field
• Plan, organize, direct, control and evaluate daily operations

• 1 to 2 people

• Google Docs
• Microsoft Visio
• Database software
• MS Access
• MS Excel
• MS Office
• MS PowerPoint
• MS Word
• Quick Books
• Simply Accounting
• MS Windows
• MS Outlook
• Social Media

• Business

• Correspondence
• Reports and records
• Contracts
• Statistics
• Financial statements
• Invoices

• Willing to travel
• Travel expenses not paid by employer

• Fastpaced environment
• Work under pressure
• Tight deadlines
• Repetitive tasks
• Attention to detail
• Large caseload
• Large workload

• Ability to multitask
• Accurate
• Client focus
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Team player
• Initiative
• Efficient interpersonal skills
• Judgement