HR Business Partner, Exempt/non-contract - Burnaby, Canada - Progressive Housing Society

Progressive Housing Society
Progressive Housing Society
Verified Company
Burnaby, Canada

1 month ago

Sophia Lee

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Sophia Lee

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Description

JOB TITLE:
HR Business Partner, EXEMPT/Non-contract


Reporting to the HR Manager, the HR Business Partner is responsible for assisting and supporting management in resolving day-to-day employee relations issues and providing administrative support to the HR Department.

They will work with HR & the Program Managers to provide HR services in a way consistent with the policies, procedures, and mission statement of Progressive Housing Society.


JOB OVERVIEW:


This position will coordinate with Managers from all departments, as well as external stakeholders such as the Union, training instructors, and college program/employment advisors.

They will interact with Payroll and engage directly with front-line staff in all phases of the employment relationship.


The HR Business Partner will also provide coverage for both the HR Administrator, and the HR Manager when they are away from the office.


SPECIFIC JOB DUTIES:


  • Provide advice and guidance to managers and supervisors to support them in effectively managing their employees and resolving workplace issues
  • Provide advice, training and coaching to managers, supervisors, and employees with respect to established policies, principles, procedures, collective agreements
  • Build & maintain positive relations with the managers, and members of frontline staff
  • Create & maintain a training schedule, ensuring that all notifications for expiring training are being sent to staff & manager.
  • Maintain Performance Management tracking, following up with managers to ensure performance reviews are being completed in a timely manner.
  • Organize trainings with staff, trainers, and site rental (if necessary)
  • Under supervision of the HR Manager, perform HR investigations into employee relations issues, and draft disciplinary documentation when necessary
  • Provide interpretation & advice on the interpretation of the collective agreement language to managers & supervisors
  • Liaise with HEABC regarding union matters
  • Assist Managers with fullcycle recruitment, including references
  • Assist HR Administrator with running hiring fairs
  • Attend recruitment events/job fairs on behalf of PHS
  • Work with local colleges to foster relationships & employment programs
  • Organize monthly new hire orientation with HR Administrator
  • Give presentation at new hire orientation (as necessary)
  • Work with managers to develop exit process, including conducting exit interviews
  • Prepare monthly HR metric reports (recruitment, employee leaves, turnover, etc.)
  • Run reports and draft letters for employees not meeting minimum casual hours
  • Draft letters for employees exceeding minimum hours & with exceptional attendance
  • Assist in collecting & maintaining information relevant to the Staff Hub
  • Reviewing Staff Hub for needed HR updates
  • Work with managers to troubleshoot difficulties with the ANII system, including liaising with their Customer Support
  • Assist in the running of ComVida, including supporting the HR Administrator in daily functions (as needed), as well as troubleshooting issues with employees
  • Assist HR Manager with updates to HR Policies and procedures when necessary
  • Other duties as required

QUALIFICATIONS:


  • Completion of a degree program in either Human Resources or a related field
  • 35 years working in Human Resources
  • Minimum 1 year working in a unionized environment
  • Minimum 1 year working with ComVida system
  • Experience working in a nonprofit environment preferred
  • Working towards CHRP designation an asset
  • Effectively uses MS Excel, Word & Outlook at an intermediate to senior level
  • Ability to maintain high accuracy and attention to detail
  • A valid BC driver's license and access to personal vehicle for business related purposes
  • Criminal Record Check Clearance

SKILLS AND ABILITIES:


  • Welldemonstrated written, oral, and highlevel communication skills
  • Proficient in computer skills, including ability to use MS Office
  • Good ability to manage multiple projects
  • Highly organized, and able to manage multiple schedules & events
  • Excellent trouble shooting & problemsolving skills
  • Able to build & maintain relationships with both and employees
  • Conduct indepth investigations relating to accidents/incidents and employee misconduct and make appropriate recommendations
  • Ability to speak publicly
  • Ability to tactfully deliver information or decisions that may be upsetting or provoke a reaction from staff
  • Extensive experience and demonstrated success in time management, problem solving, conflict resolution, building positive relationships and consensus building
  • Knowledge of Employment Standards, Human Rights, HR policies and other applicable legislation
  • Strong sense of initiative, and a willingness to propose new ideas
  • High degree of professionalism

Keeping in line with our mandate of a low barrier approach, all of our sites are animal friendly

Job Types:
Full-time, Permanent


Salary:
From $65,000.00 per year

**Benefi
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