Internal/external - Administrative Systems - Victoria, Canada - West Shore Parks and Recreation

West Shore Parks and Recreation

Verified Company

Victoria, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Internal/External Job Posting

POSITION:
Administrative Systems Assistant

SALARY:
$32.60 to $34.69 per hour plus benefits (Jan.2024 rates)_ _**

CLASSIFICATION:
J10, Administrative Clerk I

HOURS OF WORK:
Primarily Tuesday to Friday, 11:30am to 7:00pm, with the ability to work a variety of

shifts, including days, afternoon, evening, or weekends as required for operational

needs - flexibility is required.

STATUS:
Regular part-time

CLOSING DATE:
April 18th, 2024, at 12:00PM

COMPETITION #: 24-32

SUMMARY
Reporting to the Administrative Systems Specialist, the Administrative Systems Assistant performs system
administration, providing technical consultation and problem-solving assistance. Duties and responsibilities
include resolving user problems, coaching, training, generally assuming control of the day-to-day
administrative operations in accordance with established policies and procedures. The Administrative Systems
administrative software.

JOB DUTIES & ACCOUNTABILITIES

Responsible for ensuring consistent procedures; assisting with the administration and maintenance of

internal software programs.

Addresses IT issues in software systems affecting management, programmers, maintenance, parks,

reception, online registration, and ticketing; assists in resolving functionality problems or identifying
alternative methods to achieve the desired results.

Attend various interdepartmental meetings ensuring smooth communication in the absence of the

Administrative Systems Specialist.

Assist Administrative Systems Specialist to develop and customize computer generated reports using
Develops procedures for incorporating new technology into daily operations (i.e. cash handling).
Develops and establishes administrative methods and procedures and provides input on the development

of new and revised policies.

Monitoring and reporting on status of outstanding accounts receivable accounts and initiating collection

activities and other related duties assisting the finance department as required.

May be required to assist the finance department during peak times, budgeting and year end processes.
Other related duties as required.

QUALIFICATIONS

Administrative or business diploma with a minimum of two years of relevant experience in a computerized

software environment, problem solving, building, and documenting process and policy.

Background in accounting, and solid understanding standing of general account procedures.
Project management experience: demonstrated ability to manage a variety of projects and meet

deadlines.

Strong analytical skills with the ability to work independently, prioritize, organize and multitask to meet

operational requirements.

Ability to establish and maintain effective working relationships, within a team environment and inter

- departmentally in a multi-disciplinary team.

Ability to be flexible, decisive and deal with constantly changing work patterns and priorities.
Demonstrated interpersonal and conflict resolution skills.
Excellent communication skills and the ability to work well in a multidisciplinary team is required with a

focus on providing exceptional customer service, as well as operational effectiveness and efficiency.

Knowledge of recreation/leisure program activities is desirable.

A clear and current criminal record check is a condition of employment and is the financial responsibility of

APPLICATIONS
Resumes and cover letters quoting competition
24-32 to be received prior to
April 18th, 2024, at 12:00PM,

Attention:
Human Resources, West Shore Parks & Recreation Society, 1767 Island Highway, Victoria BC V9B 1J1

Posted:
April 9th, 2024

All
regular status employees and their immediate family members are eligible for an annual membership
valued at $998. This includes access to the pool, weightroom, drop-in fitness classes, and skating rink.

Benefits for regular employees include the following:

Annual Vacation_:
_**Year - prorated based on 15 days per year and increases with years of service._ _

Sick Leave_:
_**Year - prorated based on 12 days per year and increases with years of service. Carry over
provision from year to year, based on collective agreement.
_ _

Personal Emergency Family Leave - 3 days per year

Access to Employee & Family Assistance Program (EFAP):confidential counselling***
Long Term Disability Insurance

Participation in the Municipal Pension Plan - plan your retirement
_ _

Extended Health & Dental:
optional benefits
-
Extended Health Plan
-
Dental Plan

Group Life Insurance
-
Basic Group Life Insurance Accidental Death & Dismemberment
-
Optional Dependent Life Insurance: optional benefit

Optional Group Life Insurance and optional Accidental Death & Dismemberment: optional benefit