Administrative Assistant, Housing Services - Regina, Canada - University of Regina

University of Regina

Verified Company

Regina, Canada

4 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Faculty/Department Student Affairs -Operations Unit SA - Housing Services Employee Group CUPE 5791 Collective Agreement Consideration Open with preference given to CUPE 5791 members(NON-RESEARCH).

CUPE 5791 Job Family Operational Services Category Staff Number of Vacancies 1 Position Summary

Reporting to the Manager, Housing Services, the Administrative Assistant will support all functions within Housing Services.

Primary Responsibilities:

Assigning students rooms in housing;
Ensuring room offer security deposits have been collected by specific deadlines;
Assisting with cancellations, deferrals and reassignments;
Completing movein and moveout procedures;
Providing front desk support including answering inquiries, taking payments and completing daily cash out;
Housing Award administration and support;
Payment plan administration and support;
Generate reports for management as requested;
Support meal plan administration;
Keycard creation and key management; and,
Provide support to large events and groups staying oncampus.
Other related duties as assigned.

Position Requirements

Position Requirements

Grade 12 supplemented by the completion of a recognized business course combined with a minimum 3 years' office administration experience;
Experience with basic accounting principles and advanced Excel knowledge;
Experience taking payments and cash out;
Demonstrated intermediate knowledge and skill in the use of Microsoft Office software including Word and Excel;
Knowledge of University of Regina policies and procedures;
Completion of the Office Administration certificate preferred;
Previous experience in housing or hospitality preferred;
Demonstrated skill and experience operating complex database systems with a preference for experience in Banner, Caspur, and StarRez;
Demonstrated customer service and interpersonal skills;
Ability to listen, accurately comprehend and respond to inquiries;
Ability to exercise mature judgement, initiative, and maintain confidentiality;
Ability to prioritize and multitask in a fastpaced environment;
Proven analytical and problem solving skills;
Proven ability for accuracy and attention to detail is critical in this position;
Demonstrated strong verbal and written communication skills are required;
Ability to work some flexible hours is required;
This position works oncampus to support our students and guests.

Physical Demands

Primarily an office environment.

May be required to do some lifting during resident move-in/move-out's.

Pay Grade CUPE Phase 4 Salary Range $42, $57,457.40 Annually Status Term Work Hours

Typically 8:15 am - 4:30 pm Monday - Friday.

Evening and weekend work may be required to support events, this varies.

May be scheduled to work during "University Closures" to support 24/7 operations.

Duration (if Term/Temporary) 4 month term (possibility of being extended or becoming permanent) Full-Time/Part-Time Full Time Preference Posting Target Posting Not Targeted

Additional Information

Contact Information

Job Open Date