Administrative Support - Edmonton, Canada - Edmonton Catholic Schools

Edmonton Catholic Schools

Verified Company

Edmonton, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Edmonton Catholic Schools is a large urban school division whose mission is to provide a Catholic education that inspires students to learn and that prepares them to live fully and to serve God in one another.

The Division is comprised of over 44,000 students and 5,000 employees in 95 schools plus other sites.

**Administrative Support (4)

Slavik and or Spanish Language**:

Requisition ID: 8354

Hours Per Week: 35

Position:
Existing

FTE: 1

Department:
Learning Services

No Months Per Year: 12

Position Status:
Permanent

Employee Group:
Unifor

Rate of Pay:
$3, $4,604.00

Posting Closing Date: 4/15/24

The job works in collaboration with the following external organization who, on a referral basis, provide information on families wanting their children registered at

Edmonton Catholic Schools:

Edmonton Mennonite Centre for Newcomers; Catholic Social Services; Multicultural Health Brokers Cooperative; and various law firms specializing in immigration law (e.g., RJA Law).

Responsibilities:

Books family appointments and assists families in the student enrollment process
Determines if families have a right to access to education in compliance with Immigration, Refugees and Citizenship Canada (IRCC)
Communicates with families in accordance with the Alberta School Act Funding Manual
Gathers information and enters data into appointment booking software
Consults with and supports the English Language Learner Liaison Workers and the Coordinator, Community Engagement to coordinate attendance at appointments
Acts as first point of contact for the centre
Coordinates inquiries, issues and information arriving at the centre
Answers phone calls and responds to general inquiries
Provides information on program and Division policies and procedures
Provides families with written documents required by IRCC
Receives, sorts and distributes a variety of information by mail, fax or courier
Handles records management including retention and disposal of documents
Consults with Division departments for the purpose of obtaining and retaining student records

Qualifications

High School, diploma in an area related to office administration, plus three years of related experience; Additional training acquired onthejob or in a formal educational program in accounting
Knowledge of Immigration statuses to study in Alberta and assist families with the understanding eligibility to Study in Alberta (Funding vs Fee paying and referring to International student program) based in Alberta Education regulations is essential.
Knowledge of student records and electronic financial systems and any other applicable databases
Advanced knowledge of office procedures, routines and equipment
Strong verbal and written communication skills, good organizational and time management skills with the ability to balance conflicting priorities
Strong teamwork skills and the ability to work independently
Knowledge of Microsoft programs including Office 365, Word, Publisher, Outlook and Internet Explorer
General knowledge of IRCC and Alberta School Act regulations, Awareness of the curriculum and student funding policies and procedures
Ability to work with numbers and attention to detail is required in all facets of the job
Ability to develop and maintain contacts with school and Division staff and clients, requiring tact and courtesy

Edmonton Catholic Schools offers a comprehensive benefits program based on contract status as part of its total compensation package.